Position Overview
Overview :
Under the direction of the Chief of Adult Library Services, provides support for programming developed by the adult programs department, including scheduling, invoicing, day-of assistance, coordination, and other clerical duties.
Reports to
Adult Programs Supervisor
Responsibilities
Scope of Responsibility
Terms:
Union/Salary Plan/Grade: AFSCME/LA-5
Hours per week: 35
Overview :
Under the direction of the Chief of Adult Library Services, provides support for programming developed by the adult programs department, including scheduling, invoicing, day-of assistance, coordination, and other clerical duties.
Reports to
Adult Programs Supervisor
Responsibilities
Scope of Responsibility
- Assists the Programs (Adult) Librarians in all aspects of program coordination and implementation for adult programs at the Central Library, adult block programming, and initial programming in branches post-renovation or construction.
- Assists the Programs (Adult) Librarians in planning and preparation of programs, including outreach to vendors and performers.
- Schedules performers for adult programming and assists with required paperwork.
- Assists with information gathering and calendar input, including digital signage, for promotional efforts for programs scheduled by the Adult Programs Department.
- Assists with day-of logistics at programs for adults at the Central Library, as needed.
- Participates in all aspects of payment of invoices for adult programs including, registration of speakers and performers and tracking of payment checks.
- Assists in the collection and preparation of statistics for adult programs.
- Updates and maintains adult programs voicemail.
- For programming, prepares materials for delivery or shipping to the appropriate locations; sorts and routes mail.
- Assumes responsibility for all adult programs clerical duties as directed by the Chief of Adult Library Services.
- Other related duties as assigned.
- Education - High school graduate or equivalent. Additional education is desirable.
- Experience - At least two (2) years of administrative experience or equivalent education and/or training to carry out the responsibilities of the position.
- Ability to prepare analytical and statistical reports.
- Demonstrated initiative and appropriate independent decision-making skills.
- Demonstrated strong oral and written communication skills. Communicates effectively and presents ideas clearly.
- Demonstrated organizational skills. Identifies, plans, and prioritizes administrative job responsibilities and tasks; assists in implementing administrative timelines.
- Ability to collaborate with library staff, patrons, and vendors.
- Computer skills are necessary to complete the job as described. Proficiency with MS Outlook, Word, and Excel.
- Willingness to work a public service schedule.
- CORI - Must successfully clear a Criminal Offenders Record Information check with the City of Boston.
Terms:
Union/Salary Plan/Grade: AFSCME/LA-5
Hours per week: 35