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Middlesex College

Department Assistant

NJFull-time

1mo

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SALARY: $46,465.00 Annually

OPENING DATE: 3/31/2025

CLOSING DATE: 4/14/2025 11:59 p.m.

UNIT: AFSCME – Grade Level 7

DEPARTMENT: eLearning, Center for the Enrichment of Learning and Teaching (CELT), College Assembly,

and the Council for Adjunct Faculty Development

REPORTS TO: Acting Assistant Dean, Academic Operations

Principal Responsibilities

  • Provides primary secretarial support for the eLearning Department, Center for the Enrichment of Learning and Teaching (CELT), College Assembly, and the Council for Adjunct Faculty Development.
  • Responsible for coordinating complex departmental projects from inception through completion.
  • Provides primary secretarial support to the departments.
  • Provides low-level support with basic Canvas questions via online chat, e-mail, phone, and walk-ins.
  • Responsible for Administrators’ files, calendar, and correspondence.
  • Prepares complex technical and/or statistical reports for the purpose of course level and program level assessment, student surveys, and data collection.
  • Arranges, participates in, and implements meetings and conferences as directed.
  • Participates in the training and motivation of work-study students.
  • Provides students, employees, or department members with information and directs them to the appropriate resources.
  • Operates office equipment.
  • Maintains accurate files and records via manual or computerized systems.
  • Orders office supplies and instructional/administrative materials as needed.
  • Sorts and distributes mail within the departments.
  • Performs other duties as assigned that are appropriate to the position.

Minimum Qualifications

  • High School Diploma or equivalent
  • Previous work experience in an academic area/college/school setting
  • Strong computer skills with knowledge of Microsoft Windows and Microsoft Office
  • Self-motivated with excellent analytical and organizational skills
  • Accuracy and close attention to detail
  • Strong communication skills necessary in order to deal with a multi-faceted office environment, students and the general public

Preferred Qualifications

  • Associate degree
  • Working knowledge of Colleague system
  • Bi-lingual (English and Spanish)
  • Previous experience in an academic setting
  • Previous experience with a Learning Management System (LMS)

Supplemental Information

 SCHEDULE: Monday - Friday, 8:30 a.m. to 4:30 p.m., 35 hours per week

RETIREMENT: Pension Eligible

Any Middlesex College employee hired after September 1, 2011 will have to meet the New Jersey residency law requirement.