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Competition Number: J0125-0740
Position Title: Finance Administrative Assistant
Position Number (Final): 00502946
Employee Group: Support Staff - USW Local 2010
Job Category: Audit, Finance, and Procurement
Location: Kingston, Ontario, Canada (Hybrid)
Salary: $50,976.00 - $62,160.00/Year
Grade: 05 Review Salary Information Here
Hours per Week: 40
Job Type: Term
Length of term: 12 months
Shift: 7 Monday - Friday
Number Of Positions: 1
Date Posted: March 26, 2025
Closing Date: April 2, 2025
Additional Information
The USW salary grid reflects salaries by grade and step that are based on a 35-hour work week. Accordingly, the posted salary range has been adjusted proportionately to reflect a 40-hour work week for this appointment.
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COVID 19 On-Campus Requirements
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.
About Queen's University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.
Come work with us!
Job Summary
The Faculty of Law is nationally and internationally recognized as a leading law school, with a distinguished record of outstanding teaching and research, and a high level of faculty, staff, and student engagement. Reporting to the Director of Finance, the Finance Administrative Assistant is responsible for providing financial and administrative support to the Faculty of Law through the day-to-day administration of finance processes. This includes, but is not limited to, preparing and processing accounts payable and receivable transactions: purchase orders, invoices, expense reimbursements, deposits, and credit card reconciliations, and assisting with projects as assigned. The Faculty of Law seeks an innovative, motivated and skilled individual for this position. The ideal candidate will have knowledge of accounting and bookkeeping principles, demonstrated experience using financial tracking and reporting systems, strong organizational and communication skills, and attention to detail. If you are interested in this position, we encourage you to apply.
This position performs general accounting and bookkeeping activities including accounts payable, accounts receivable, invoices, requisitions, and/or reconciliations. This position performs fund allocation to the appropriate budget line items/chartfield. This position also prepares and processes casual contract payroll requests, temporary employment contracts, vacation entries, and time-sheet reporting.
Job Description
What you will do
Job Knowledge And Requirements
The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.
The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [email protected].
Are you interested in this job?
Competition Number: J0125-0740
Position Title: Finance Administrative Assistant
Position Number (Final): 00502946
Employee Group: Support Staff - USW Local 2010
Job Category: Audit, Finance, and Procurement
Location: Kingston, Ontario, Canada (Hybrid)
Salary: $50,976.00 - $62,160.00/Year
Grade: 05 Review Salary Information Here
Hours per Week: 40
Job Type: Term
Length of term: 12 months
Shift: 7 Monday - Friday
Number Of Positions: 1
Date Posted: March 26, 2025
Closing Date: April 2, 2025
Additional Information
The USW salary grid reflects salaries by grade and step that are based on a 35-hour work week. Accordingly, the posted salary range has been adjusted proportionately to reflect a 40-hour work week for this appointment.
Share Facebook X Email LinkedIn
COVID 19 On-Campus Requirements
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.
About Queen's University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.
Come work with us!
Job Summary
The Faculty of Law is nationally and internationally recognized as a leading law school, with a distinguished record of outstanding teaching and research, and a high level of faculty, staff, and student engagement. Reporting to the Director of Finance, the Finance Administrative Assistant is responsible for providing financial and administrative support to the Faculty of Law through the day-to-day administration of finance processes. This includes, but is not limited to, preparing and processing accounts payable and receivable transactions: purchase orders, invoices, expense reimbursements, deposits, and credit card reconciliations, and assisting with projects as assigned. The Faculty of Law seeks an innovative, motivated and skilled individual for this position. The ideal candidate will have knowledge of accounting and bookkeeping principles, demonstrated experience using financial tracking and reporting systems, strong organizational and communication skills, and attention to detail. If you are interested in this position, we encourage you to apply.
This position performs general accounting and bookkeeping activities including accounts payable, accounts receivable, invoices, requisitions, and/or reconciliations. This position performs fund allocation to the appropriate budget line items/chartfield. This position also prepares and processes casual contract payroll requests, temporary employment contracts, vacation entries, and time-sheet reporting.
Job Description
What you will do
- Performs general accounting and bookkeeping activities including accounts payable, accounts receivable, invoices, requisitions, and/or reconciliations.
- Performs accounting duties to support department activities.
- Performs fund allocation to the appropriate budget line items/chartfield.
- Prepares and processes casual contract payroll requests, temporary employment contracts, vacation entries, and time-sheet reporting.
- Generates accounting reports to support the operations.
- Provides guidance on financial rules and policies relevant to research grants and contracts.
- Provides guidance on faculty members, students, and other support staff on the expense reimbursement process.
- Performs clerical duties, including preparing correspondence and distribution of departmental mail.
- Assists with budget preparation activities and generates financial summaries and reports.
- Other duties as required in support of the department and/or unit.
- Two-Year Community College Diploma.
- in accounting preferred or
- in finance preferred.
- More than 1 year and up to and including 2 years of experience.
- Experience in financial services practices considered an asset (e.g., maintaining accounting records, etc.).
- Experience in general financial control practices considered an asset (e.g., accounts payable, cost accounting, financial
- Experience with accounting practices considered an asset (e.g., general ledger, cash payments/collections, tax transactions,
- Experience working with diverse populations/equity deserving groups considered an asset.
- Experience working in a comparable client-focused environment considered an asset
- Experience working at a post-secondary education institution considered an asset.
Job Knowledge And Requirements
- Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or work experience.
- Provide information that requires technical or administrative explanation or interpretation.
- Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain cooperation, before referring to others.
- Manage own work effectively and follows through on commitments, using the available resources.
- May distribute work to deliver objectives on time and to the highest standard and help others access resources to support goal achievement.
- Resolve recurring problems and situations using established procedure and guidelines.
- Bring forward problems, obstacles or challenges to work completion in a timely manner so deadlines continue to be met.
- Break down concrete issues into parts and selects best solution from clear alternatives and past practices.
- Acknowledge and respect diverse cultural traditions and beliefs.
- Question attitudes, comments and behaviours which are discriminatory and seeks out appropriate resources to remove these from the workplace.
The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.
The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [email protected].
Are you interested in this job?