Location: Lynn, MA Category: Clerical/Office Support Posted On: Fri Mar 21 2025 Job Description:
Administrative Assistant I, Advising & Retention Services
Grade 15, AFSCME Unit position, 37.5 hours/week
Campus Location: Lynn
Work Schedule: Monday - Friday; 9:00 am - 5:00 pm
Must be available for occasional evening and weekend events.
SALARY: $2,028.38 biweekly, ($52,737.88 per year) with fringe benefits. An appointment made from outside the bargaining unit (AFSCME) must start at this salary, step #1 of the range or as adjusted in accordance with the AFSCME collective bargaining agreement. Full time benefited employees at North Shore Community College are eligible for a comprehensive benefits package offered through the Commonwealth of Massachusetts. Click HERE for a highlight of these benefits.
General Statement Of Duties
Provides administrative support to the Director of Advising and Retention. Assists in the development and implementation of Advising and Retention policies with the Director, Coordinator of Academic & Transfer Advising and Advising & Retention staff. Responsible for routine and special projects. Maintains an efficient and welcoming environment of a student-centered office.
Essential Functions
SUPERVISION RECEIVED: This position reports to the Coordinator of Advising
SUPERVISION EXERCISED: Part-Time clerical staff and work study students
Job Requirements
North Shore Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran status, genetic information, pregnancy or related conditions, gender identity, sex characteristics, sex stereotypes or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits Sex-Based Harassment. Inquiries or complaints concerning discrimination, harassment, or retaliation shall be referred to the College's Title IX Coordinator, Affirmative Action and Compliance Officer, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights: [email protected]
Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act, which can be found on the disclosure page of the College's website by clicking here.
In alignment with our mission to provide accessible, affordable, and rigorous educational and employment opportunities, NSCC is committed to supporting individuals with disabilities throughout the recruitment and employment process, and to support fulfilling essential job functions. If you need a reasonable accommodation, please reach out to our ADA/504 Coordinator: [email protected]
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To apply, visit http://nscc.interviewexchange.com/jobofferdetails.jsp?JOBID=186619
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Administrative Assistant I, Advising & Retention Services
Grade 15, AFSCME Unit position, 37.5 hours/week
Campus Location: Lynn
Work Schedule: Monday - Friday; 9:00 am - 5:00 pm
Must be available for occasional evening and weekend events.
SALARY: $2,028.38 biweekly, ($52,737.88 per year) with fringe benefits. An appointment made from outside the bargaining unit (AFSCME) must start at this salary, step #1 of the range or as adjusted in accordance with the AFSCME collective bargaining agreement. Full time benefited employees at North Shore Community College are eligible for a comprehensive benefits package offered through the Commonwealth of Massachusetts. Click HERE for a highlight of these benefits.
General Statement Of Duties
Provides administrative support to the Director of Advising and Retention. Assists in the development and implementation of Advising and Retention policies with the Director, Coordinator of Academic & Transfer Advising and Advising & Retention staff. Responsible for routine and special projects. Maintains an efficient and welcoming environment of a student-centered office.
Essential Functions
- Coordinates office support functions included: scanning documents', creating databases, entering data, maintaining statistical data, preparing charts and tables, creating reports, organizing office schedules and monitoring supplies.
- Assist with Suspension and Probation appeals; expire and add holds as appropriate, and update max number of credits in Banner. Run reports for closed cases in Navigate.
- Process and maintain requisitions for the Advising and Retention Services.
- Maintain departmental records.
- Assist Coordinator of Academic and Transfer Advising with data entry for Advisor Assignment process. 6.
- Organize all data for new Student Registrations including; materials needed, room reservations, staffing schedule, student documents for registration preparedness.
- Assist with coordination of Advising, Transfer and Retention events including but not limited to; room reservation, video conference setup, and materials needed.
- Conduct outreach to students prior to registration, determine appropriate referrals based on missing information required to attend registration event, registration support, enters relevant registration data into Banner/Navigate, run registration reports for registration advising.
- Process and maintain RFE's for all part time and seasonal employees in the Student Support and Advising Center.
- Hire and supervise part time clerical support and work study students.
- Utilize Banner, Access, Excel, Word and Navigate for office functions.
- Assist students in the use of campus portal (My North Shore/Navigate).
- Compile and analyze statistical data from Banner, Cognos and Navigate reporting results to the Coordinator of Academic & Transfer Advising and Director of Advising & Retention.
- Liaison with other college departments to coordinate team efforts for registrations and special events. 15. Attend Student Support and Advising Center department meetings and other college committees as needed.
- Other duties as assigned.
SUPERVISION RECEIVED: This position reports to the Coordinator of Advising
SUPERVISION EXERCISED: Part-Time clerical staff and work study students
Job Requirements
- An associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a max of one year of the required experience
- Experience in records management.
- Experience within a customer services environment.
- Excellent computer technology skills including proficiency in Banner Student Information Systems, Microsoft Word and Excel, and the capacity to learn new technologies quickly.
- Excellent organization skills; ability to work well in a multitask environment and to plan, prioritize and forecast multiple tasks on a schedule with minimal supervision.
- Ability to train and create training materials as needed.
- Excellent written and oral communications skills.
- Excellent interpersonal skills with the ability to promote teamwork among staff as well as interact with faculty, staff, the public and outside agencies.
- Successful experience interacting with culturally diverse populations.
- Must be able to travel between college campus locations.
- Candidates will be required to pass a CORI/SORI and/or a National Background check as a condition of employment.
- Experience in Admissions, Financial Aid, Registration and Student Accounts or Student Services at a community college
- Bi-lingual in Spanish
North Shore Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran status, genetic information, pregnancy or related conditions, gender identity, sex characteristics, sex stereotypes or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits Sex-Based Harassment. Inquiries or complaints concerning discrimination, harassment, or retaliation shall be referred to the College's Title IX Coordinator, Affirmative Action and Compliance Officer, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights: [email protected]
Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act, which can be found on the disclosure page of the College's website by clicking here.
In alignment with our mission to provide accessible, affordable, and rigorous educational and employment opportunities, NSCC is committed to supporting individuals with disabilities throughout the recruitment and employment process, and to support fulfilling essential job functions. If you need a reasonable accommodation, please reach out to our ADA/504 Coordinator: [email protected]
Closes
To apply, visit http://nscc.interviewexchange.com/jobofferdetails.jsp?JOBID=186619
Copyright ©2024 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-3d40f73edba2e646917cade31b84a232