BID/JOB ANNOUNCEMENT
Chief Voucher Expediter
Office of Public Safety Administration
Bureau of Finance and Administration
Number of Positions: 1 (Additional vacancies possible pending budget approval)
Starting Salary: $73,140 /year
Applications for this position will be accepted until 11:59pm CDT on March 27, 2025
This position is open to the public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.
BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND
The Department of Fleet and Facility Management is seeking a Chief Voucher Expediter to process and supervise the processing of payments and the monitoring of expenditures to ensure that municipal finances are accurate and up to date, and that vendors and suppliers are paid within established timeframes, and performs related duties as required
Essential Duties
Location: 3510 S. Michigan Ave
Days: Monday through Friday
Hours: 9:00 a.m. to 5:00 p.m.
Salary: $73,140 /year
THIS POSITION IS IN THE CAREER SERVICE
Qualifications
Three years of work experience in processing and auditing vendor invoices and purchase
orders for payment of which one year is in a supervisory role related to the responsibilities of the
position.
Selection Requirements
This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the interview will be selected.
Preference Will Be Given To Candidates Possessing The Following
COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.
City of Chicago
Brandon Johnson, Mayor
Please note, all positions with the City of Chicago close promptly at 11:59pm C.D.T. Applications for this position will be accepted from March 13, 2025, until 11:59 pm CDT on March 27, 2025. No exceptions will be made.
Job Posting
Mar 13, 2025, 12:00:00 AM
BU
01
Chief Voucher Expediter
Office of Public Safety Administration
Bureau of Finance and Administration
Number of Positions: 1 (Additional vacancies possible pending budget approval)
Starting Salary: $73,140 /year
Applications for this position will be accepted until 11:59pm CDT on March 27, 2025
This position is open to the public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.
BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND
- Check the box on your profile titled “Currently employed by the City of Chicago”
- Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)
- Select your correct bargaining unit
The Department of Fleet and Facility Management is seeking a Chief Voucher Expediter to process and supervise the processing of payments and the monitoring of expenditures to ensure that municipal finances are accurate and up to date, and that vendors and suppliers are paid within established timeframes, and performs related duties as required
Essential Duties
- Supervises the data entry of invoices and participates in the processing of vendors’ invoices for payment
- Conducts research of contract agreements, invoices and supporting documents to verify if item codes, remittance addresses, voucher numbers, funding strip codes and contract data are accurate and covered and whether requested cost are valid based on quantity requirements and agreed discounts
- Compiles invoices and support documents for packaging by date, vendor name and remittance address and verifies that corresponding receiving reports are consist specifically in areas pertaining to cost, items and quantity before submitting to the Comptroller’s office for payment processing
- Supervises and monitors the maintenance of files containing reports, contracts and invoices
- Checks figures for accuracy prior processing vouchers and approving vendor invoices for payment
- Troubleshoot invoice problems conferring with vendors and department managers to resolve payment issues
- Interprets and communicates purchasing procedures and regulations to department managers
Location: 3510 S. Michigan Ave
Days: Monday through Friday
Hours: 9:00 a.m. to 5:00 p.m.
Salary: $73,140 /year
THIS POSITION IS IN THE CAREER SERVICE
Qualifications
Three years of work experience in processing and auditing vendor invoices and purchase
orders for payment of which one year is in a supervisory role related to the responsibilities of the
position.
Selection Requirements
This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the interview will be selected.
Preference Will Be Given To Candidates Possessing The Following
- Experience monitoring invoices for accuracy
- Experience approving invoices for payments
- Experience with Oracle and SAP software.
- Previous accounts payables experience.
COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.
City of Chicago
Brandon Johnson, Mayor
Please note, all positions with the City of Chicago close promptly at 11:59pm C.D.T. Applications for this position will be accepted from March 13, 2025, until 11:59 pm CDT on March 27, 2025. No exceptions will be made.
Job Posting
Mar 13, 2025, 12:00:00 AM
BU
01