Sno-Isle Libraries is recruiting for a Facilities Specialist!

Working at Sno-Isle Libraries

Public libraries are more useful—and exciting—than ever. Embark on a meaningful journey where your passion for learning, commitment to public service, and love for literature converge. Plus, you'll have access to all you can read books.

Every day is an opportunity to make a difference in the lives of over 800,000 residents across two counties. Your journey towards professional growth and community connection starts here! Our libraries are the gateway to things yet unimagined, and we want you to help create that experience for future generations.

We are committed to fostering an inclusive and diverse environment, ensuring equitable access to opportunities for both personal and professional development. Join us in creating a library experience for our diverse communities, where your contributions play a pivotal role in building a more inclusive and connected future for everyone.

About the Opportunity

The Facilities Specialist supports all activities related to the administration, implementation, coordination, recordkeeping, and management of contracted building and facilities maintenance services, processes, and projects and will focus on contractor and vendor performance and compliance to ensure all contractual terms are fulfilled and met with a focus on quality services, best practices, and value.

This position contributes to the Library District’s effective operation, providing library services, spaces, and resources that are representative of diverse cultures and perspectives, intentionally inclusive, and accessible to everyone.

This position is part of a bargaining unit represented by AFSCME Council 2

Job Location: Marysville, WA

Essential Functions

Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.

1. Assist the Facilities Manager in all aspects of facilities functions, operations, services, and projects.
2. Support the Facilities team with external contracts, contacts, scheduling, and communications.
3. Manage the baseline services contracts in conjunction with their assigned contractors and vendors.
4. Coordinate responsibilities of all Facilities related projects; quality, costs, schedule, and value.
5. Maintain Visio space plans; update, edit, modify CAD plans as directed or requested by project.
6. Assist facilities team in locating services, materials, resources, and fulfilling requirements as needed.
7. Prepare, edit, modify, and maintain bid documents and other bid information or contract documents.
8. Assists with identifying and budgeting expense and capital projects based on building requirements.
9. Primary contact for ensuring all equipment inventory databases are complete and accurate.
10. Manage and implement FFE standards, make adjustments as needed in support and facilitation of the library systems goals and requirements while demonstrating best value and stewardship of resources.
11. Manage and develop conservation and sustainability programs; create communications and reports.
12. Draft, edit, modify, and maintain all Facilities bid documents and other bid information or contract documents.
13. Enter, receive and assign all work requests, create purchase orders, enter additional details as needed, and provide overall system support.
14. As assigned, act as the primary ITASC system coordinator for the Facilities team.
15. As assigned, lead operational and/or capital projects from design conception to project completion.

Qualifications

Education and Experience

Knowledge, skills, and abilities for this position can be acquired by a combination of experience and education including:

Two of the following:

1. High School diploma or G.E.D. and Associates Degree or technical degree, with a minimum of three years of experience in facilities management or a related field.
2. Bachelor's Degree in facilities management, construction management, architecture, business, engineering, finance, environmental, science, interior, or technical design; or a related field, and one year of experience in facilities management or a related field.
3. A two-year technical college degree in a related field and three years of experience in facilities management or a related field.
4. Three years or more of facilities, construction management, project management, or related services experience required or an equivalent combination of technical training and related experience, preferably in a public works, local or state government, or education institution position.
5. Certification and credential in Facilities Management (CFM, FMP, SFP) from the International Facilities Management Association (IFMA), an FMA certification and credential from the Building Owners and Managers Association (BOMA), or certification in Project Management (CAPM, PMP) by the Project Management Institute (PMI).

Benefits and Compensation

Pay Range: $6,673.33 - $9,210.93 monthly

Benefits: All Sno-Isle Libraries employees are eligible for sick leave, vacation leave, paid holidays, dental coverage, an employee assistance program, and an employer-paid ORCA Passport card. Employees working 20 or more hours per week also receive additional benefits such as medical and vision coverage, retirement savings, life insurance, and flexible healthcare and daycare spending accounts. For more information about these benefits, visit our employment webpage at sno-isle.org/employment.

How to Apply

This position will remain open until sufficient qualified applicants are received. Initial screening will begin on March 3, 2025. To ensure first consideration, please be sure to submit your online application by this date.

Apply online: https://www.sno-isle.org/employment/

Sno-Isle Libraries is an Equal Opportunity Employer.