Description

Under the supervision of the Principal Investigator(s), the project coordinator assists with the ongoing implementation of several research studies. This position in our Behavioral Sciences Research Program.

Representative Duties

Coordinates research study implementation

Coordinates and oversees day-to-day operations of multiple study protocols including recruitment and retention, study visits, data storage and monitoring, and other study activities as needed
Assists with the development and management of data collection and management tools, providing support and training to study staff as needed
Oversees the management of study specific documents according to guidelines of the reviewing Institutional Review Board (IRB), NIH and/or study sponsor
Liaises with other study sites and collaborators to provide support and ensure successful completion of study tasks and goals
Tracks study activities and develops agenda for weekly team meeting and facilitates regular study team meetings
Actively participates in all study-related conference calls and attends operations meetings
Provides direct supervision to study staff members as needed
Assists with the training of study staff and implementation of study visits including the administration of informed consents and assessments and the collection/management of participant data as needed
Assists with the hiring and onboarding of new study staff

Assists with the recruitment, screening, interviewing, and retention of study volunteers

Works with study staff to identify creative and effective measures for reaching potential study participants
Oversees and partakes in recruitment efforts to reach recruitment goals
Assesses and documents eligibility and participation status of candidates and arranges baseline and follow-up appointments with potential and enrolled participants
Conducts behavioral interviews/assessments with study participants in a clear, open-minded, non-judgmental context
Develops and implements strategies to ensure and enhance participant retention
Completes the day-to-day tasks of study-related retention including calling participants and interfacing with Fenway staff

Assists with the development of regulatory procedures and study materials

Assists with the development of Institutional Review Board (IRB) submissions, and provides annual reports according to the reviewing IRB policies and procedures
Drafts and edits study materials including protocol, protocol summary, recruitment and screening materials, study and site specific protocols, etc.
Maintains study participant accountability records according to protocol and communicates necessary changes or activities to study staff and investigators
Performs quality control and assurance checks of study documents and assures that corrections are made per site operating procedures
Maintains regulatory documents per IRB, sponsor, and agency guidelines

Manages relationship with the investigative team

Maintains regular communication with the Principal Investigator(s), co-investigators, and collaborators
Develops and disseminates recruitment, enrollment, retention, and study progress reports
Develops and disseminates timely reports of critical study information to study investigator(s) and others
Assists with logistics of study team meetings and conference calls

Assists with the analysis of study data and publication of study findings

Assists investigators with the publication of research findings: entering, cleaning and analyzing data; drafting and editing manuscripts, abstracts and conference posters and presentations; presents at local and national conferences and meetings on study findings
Assists with grant writing and study progress reports as needed
Maintains current knowledge of HIV and public health research by reading public health, medical journals, articles and other related publications, attending conferences, seminars, forums, trainings and other presentations pertinent to the field

Meets agency participatory expectations

Adheres to all agency and departmental policies and procedures
Participates in quality assessment and improvement activities as requested
Adheres to the highest principles of patient and client confidentiality
Adheres to established safety policies, procedures and precautions, identifies potential or actual unsafe situations in the environment and takes measures to rectify the situation
Attends all required meetings, in-services, and professional trainings
Maintains professional competencies necessary to perform job responsibilities, maintains and provides agency with records of continuing education activities
Serves on agency committees and in professional organizations as an agency representative when appropriate

Expectations

Performs related duties as required

Maintains a positive attitude, is adaptable to a variety of situations, and is prepared to partake in any of the responsibilities described here
Problem solves issues when possible and seeks support when needed
Takes responsibility for assignments and deadlines, demonstrates responsiveness to supervision and works as part of a team
Makes efficient use of time and resources; is punctual and dependable with schedule
Ability to effectively train and supervise others, while acting as role model to other study staff, demonstrating professionalism, accountability, and dedication to the projects and team at all times
Offers support to other study staff and/or BSRP team members as assigned by senior staff
Works well under pressure, understands and follows policies and procedures, and accommodates/adapts to change
Engages in appropriate and regular communication with the Principal Investigator(s) and team members to ensure accountability, prevent conflict, and maintain healthy team dynamics

Requirements

At least 2 years of comparable human subjects research experience
Demonstrated research background in HIV research and/or work experience with LGBTQ+, BIPOC or other groups at high-risk for acquiring HIV
Prior experience working on federally funded research studies
Prior training in quantitative and/or qualitative methods and data analysis
Excellent interpersonal communication (written and verbal) and presentation skills
Superior computer skills (Microsoft Word, Power-Point, Excel, Email) with the competence to learn new software applications and technologies for research
Ability to work harmoniously with diverse groups of individuals for recruitment into research studies, including sexual and gender minority populations who are at risk for HIV
Ability to work harmoniously and effectively with colleagues, patients, clients and vendors across the spectrum of diversity, including but not limited to race, ethnicity, color, gender identity, sexual orientation, age, socio-economic status, national origin and immigrant status, religious or spiritual identity, disability (physical, mental, emotional and developmental), veteran status, and/or limited English proficiency.
Willingness to contribute towards Fenway’s efforts in becoming an anti-racist organization and promoting a culture dedicated to ongoing development in service of humility, equity, diversity, inclusion, and belonging, where differences are acknowledged and valued.

Preferred Experience And Skills

Previous experience developing and carrying out recruitment efforts with hard to reach populations
Knowledge of LGBTQ and sexual minority communities in the Boston-area
Experience working in an ethnically, culturally, and racially diverse environment

This is a union position in a Fenway Health bargaining unit represented by 1199 SEIU United Healthcare Workers East.

We offer competitive salaries, and for those who qualify, an excellent benefits package; including comprehensive medical and dental insurance plans, and a retirement plan with employer match. We also provide 11 paid holidays, paid vacation, and more.

LGBTQIA+ identified persons, Black, Indigenous, and other people of color (BIPOC), and individuals from other historically underrepresented communities are strongly encouraged to apply.