Req #: 237929
Department: ALUMNI & STAKEHOLDER ENGAGEMENT (ASE)
Appointing Department Web Address: https://www.washington.edu/advancement/careers/
Posting Date: 08/16/2024
Closing Info: Open Until Filled
Salary: 50% of $3664 - $4882 per month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/04/benefits-summary-classified-staff-less-than-half-time-20230701_a11y.pdf)
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission—with the goal of making the UW the world’s greatest public university, as measured by positive impact—guides everything we do in University Advancement (https://www.washington.edu/advancement/) . Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations, we advance the UW’s impact by developing meaningful connections that foster pride, advocacy and philanthropic support.
The mission of Alumni and Stakeholder Engagement (ASE) is to facilitate impactful, broad-based engagement that galvanizes support for the University. This starts with creating a culture of belonging within our organization that values the diverse experiences and expertise of our team members, allowing everyone to thrive and to contribute their unique talents as we strive to achieve our shared goals.
Alumni & Stakeholder Engagement has an exciting opening for an Alumni Tours Coordinator. This is a part-time, temporary position.
The Alumni Tours Coordinator will be responsible for a variety of administrative tasks and clerical projects in support of the general operation of the Alumni Tours program, which offers University of Washington alumni and friends lifelong learning opportunities to travel to fascinating destinations around the globe.
What You Will Do:
Department: ALUMNI & STAKEHOLDER ENGAGEMENT (ASE)
Appointing Department Web Address: https://www.washington.edu/advancement/careers/
Posting Date: 08/16/2024
Closing Info: Open Until Filled
Salary: 50% of $3664 - $4882 per month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/04/benefits-summary-classified-staff-less-than-half-time-20230701_a11y.pdf)
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission—with the goal of making the UW the world’s greatest public university, as measured by positive impact—guides everything we do in University Advancement (https://www.washington.edu/advancement/) . Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations, we advance the UW’s impact by developing meaningful connections that foster pride, advocacy and philanthropic support.
The mission of Alumni and Stakeholder Engagement (ASE) is to facilitate impactful, broad-based engagement that galvanizes support for the University. This starts with creating a culture of belonging within our organization that values the diverse experiences and expertise of our team members, allowing everyone to thrive and to contribute their unique talents as we strive to achieve our shared goals.
Alumni & Stakeholder Engagement has an exciting opening for an Alumni Tours Coordinator. This is a part-time, temporary position.
The Alumni Tours Coordinator will be responsible for a variety of administrative tasks and clerical projects in support of the general operation of the Alumni Tours program, which offers University of Washington alumni and friends lifelong learning opportunities to travel to fascinating destinations around the globe.
What You Will Do:
- Process tour reservations in the travel program database and send out electronic confirmation packets.
- Track and process passenger information and liability release forms; follow up with travelers to acquire missing information.
- Request and process traveler biographies and photos; edit, if needed, to ensure proper grammar and content; crop photos and accurately upload them to the traveler record in the travel program database.
- Prepare, gather and mail trip information materials for each tour.
- Create and distribute tour evaluations and gather travelers’ testimonials.
- Assist with updating and maintaining traveler information in both the travel program database and the UW Advancement database.
- Assist in gathering and preparing materials and reports for host briefings.
- Assist with keeping the Alumni Tour’s website accurate and up-to-date.
- Assist with travel merchandise inventory maintenance and reconciliation.
- Assist with the program’s e-mail account and web inquiries. Compose email communications to travelers and respond to tour inquiries.
- Assist the director, when needed, on a project-related basis.
- Support the University’s commitment to diversity, equity, inclusion, and belonging (DEIB) What You Bring:
- Experience with Microsoft Office Suite, managing information, and working within a database.
- Demonstrated organizational ability and strong attention to detail.
- Strong written and verbal communication skills with a customer service mindset.
- Ability to take direction, work independently, and handle multiple projects efficiently and effectively.
- Demonstrated ability to maintain and protect confidential information. Minimum Requirements:
- High school graduation or equivalent AND three years of experience in office or administrative support experience. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. What You Can Expect:
- This position is a part-time role scheduled for 20 hours a week.
- This position is a contract-classified role under the Service Employees International Union 925 (https://hr.uw.edu/labor/staff-unions/seiu-925/contract).
- You will work with an open-minded and inclusive team that values diversity.
- Cubicle/Open workspace environment may result in additional or higher noise levels and visual distraction.#UWUAJOBS