BID/JOB ANNOUNCEMENT

Administrative Services Officer I

Department of Family and Support Services

(Administration / Payroll)

Number of Positions: 1

(Additional Vacancies Possible Pending Budget Approval)

Starting Salary: $64,668

This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

• Check the box on your profile titled “Currently employed by the City of Chicago”
• Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)
• Select your correct bargaining unit
  
  

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted until 11:59pm CDT on 10/21/2024

Under supervision, acts as a personnel officer, administering personnel functions and providing administrative support to a personnel administrator in a large city department, OR administering personnel operations and supervising payroll and personnel processing functions for a small City department or for a bureau in a large City department, and performs related duties as required

Essential Duties

• Acts as a personnel officer, administering personnel programs and personnel processing operations, maintaining employee personnel records, and interpreting personnel policies and procedures to employees.
• Works with managers to coordinate the interviewing, hiring, and processing of departmental employees.
• Prepares and oversees the preparation and processing of personnel forms to initiate personnel actions (e.g., appointments, promotions, separations, leaves of absence, accidents, medical and drug screens, other personnel transactions)
• Maintains and supervises staff maintaining timekeeping records and preparing and processing payrolls.
• Provides information and responds to employee inquiries regarding benefits, pay, and personnel programs and processes.
• Provides new employee orientation and coordinates training and staff development activities.
• Interprets and explains personnel policies and procedures to managers and supervisors.
• Acts as liaison with other City departments regarding the processing of personnel and payroll actions and the administration of personnel programs.
• Coordinates work efforts with the Department of Human Resources on matters relating to classification, recruitment, employee selection and hiring procedures, and other areas of personnel administration
• Monitors and participates in the processing of employee grievances and disciplinary cases
• Prepares reports regarding overtime, staffing, and personnel activities for management review
• Processes and monitors unit's expenditures and maintains related budgetary records (e.g., tuition reimbursements, mileage checks, jury duty checks, petty cash reconciliation, purchase of supplies)
  
  

Additional Duties May Be Required For This Position

Location: 1615 W. Chicago Avenue

Days: M-F

Hours: 9am to 5pm

THIS POSITION IS IN THE CAREER SERVICE

Job Posting

Oct 7, 2024, 12:00:00 AM

Minimum Qualifications

Graduation from an accredited college or university with a Bachelor's degree in Human Resources Management, Business Administration, or a directly related field, plus one year of professional personnel experience, or an equivalent combination of education, training and experience

Selection Requirements

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral part of the interview will be selected.

Preference Will Be Given To Candidates Possessing The Following

• Previous experience in HR functions related to employment cycle (i.e. Salary administration, processing hires and personnel forms, FMLA, disability etc.)
• Previous work experience with understanding bargaining unit contracts.
• Previous work experience with CATA, CHIPPS and Business Objects data systems.
• Previous work experience with employee benefits programs, personnel policies, hiring procedures and maintaining confidential records.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook
  
  

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date.Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075.The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders.For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor