Job Title: Senior Clerk Typist
Schedule: 52 week (year-round), full-time position
Salary: Hourly rate per AFSCME Contract
About Salem Public Schools, Where Belonging Leads To Opportunity.
Salem is a small, diverse city with a proud maritime and immigrant history. Salem Public Schools is an urban public school district enrolling nearly 4,000 students across our 11 schools. Our vision is to ensure that all students will be locally engaged, globally connected, and fully prepared to thrive in a diverse and changing world. We hold dear our core values of belonging, equity, and opportunity in everything we do. Over the next three years (2023-2026), we are committed to the work outlined by the four core priorities in our strategic plan: 1) Elevate Learning; 2) Empower Educators; 3) Center Belonging; and 4) Strengthen Our Foundation. We seek individuals who are passionate about urban education and understand the urgency of improving student achievement for all students, regardless of ability, economic status, gender/gender identity, language, race/ethnicity, sexual orientation, or other backgrounds. Applicants who have experience working in urban schools and settings and are bilingual are strongly encouraged to apply.
Major Duties And Responsibilities
Salem Public School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
Schedule: 52 week (year-round), full-time position
Salary: Hourly rate per AFSCME Contract
About Salem Public Schools, Where Belonging Leads To Opportunity.
Salem is a small, diverse city with a proud maritime and immigrant history. Salem Public Schools is an urban public school district enrolling nearly 4,000 students across our 11 schools. Our vision is to ensure that all students will be locally engaged, globally connected, and fully prepared to thrive in a diverse and changing world. We hold dear our core values of belonging, equity, and opportunity in everything we do. Over the next three years (2023-2026), we are committed to the work outlined by the four core priorities in our strategic plan: 1) Elevate Learning; 2) Empower Educators; 3) Center Belonging; and 4) Strengthen Our Foundation. We seek individuals who are passionate about urban education and understand the urgency of improving student achievement for all students, regardless of ability, economic status, gender/gender identity, language, race/ethnicity, sexual orientation, or other backgrounds. Applicants who have experience working in urban schools and settings and are bilingual are strongly encouraged to apply.
Major Duties And Responsibilities
- Performs general secretarial and clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting site operations:
- Promotes positive public relations for the school and district, serves as a receptionist, greeting students, parents, staff, and the public in a friendly and helpful way
- Is responsive to all inquiries whether in person or on the phone
- Answers or refers telephone and in-person inquiries; takes messages as needed;
- Assists with tracking student and staff attendance, as needed
- Supports school-wide mailings and other distribution of forms, information to students and families
- Maintains a variety of files and records as assigned and in an organized manner, such as student lists, daily bulletins, building usage, orders, enrollment records, bus and emergency information, and a wide variety of other files and records as assigned
- Types forms, form letters and other documents as required at acceptable levels of speed and accuracy; collates and photocopies materials as necessary; maintains supply of forms and charts as needed
- Receives, sorts and distributes mail within the office; files correspondence and other materials as required
- Prepares, processes, and tracks requisitions in coordination with the district’s business office and maintains a working knowledge of the school’s budget lines including postage
- Distributes student work permits as needed
- Provides clerical support to other members of the school leadership team as needed
- Collaborates with other members of the school secretarial team to ensure successful completion of administrative goals and tasks
- Other duties as assigned
- Commitment to working in a diverse, high-needs district
- Experience working in active office environments, including the ability to multitask, work effectively in a changing environment, meet deadlines, and take initiative and direction
- Able to work independently, self-initiate, and solve problems
- Excellent written and oral communication skills
- Detailed-oriented; able to follow through on tasks and projects
- Proficiency with Google products (including GMail, Docs, Sheets, and Slides)
- Commitment to upholding the professionalism and customer service orientation of the Teaching and Learning office
- High School diploma or equivalent
- Have a minimum of two years of successful experience in a related secretarial or office position
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, First Class, Mac, Aspen SIS (or ability to learn), and other software
- Ability to establish and maintain a positive and professional relationship with co-workers, students, parents, staff and visitors; cultural sensitivity and ability to relate well and effectively in diverse workplace and with a diverse client population
- Ability to operate and trouble-shoot general office equipment (e.g., copier, fax, calculator, etc.)
- Bilingual candidates and candidates of color strongly encouraged to apply
- Second language (Spanish and/or Portuguese) proficiency a plus
- Current authorization to work in the United States
Salem Public School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.