Announcement Details
Exam Announcement Details
Exam Title Procurement Specification Analyst
Exam Number 2E07-20240916-PR-00
Salary $60,882 - $78,279 per year.
Certification Rule Rule of Five (5)
Competition City-Wide Promotional
Department
Announcement Date 09/16/2024
Close Date 09/27/2024
General Definition
Announced in Anticipation of Approval by the Administrative Board
About The Position
This is procurement work developing technical purchasing and contract specifications and standards for a municipal department or agency characterized by industrial operations or facilities. An employee in this class confers with departmental engineering, operations, maintenance and other technical personnel to develop detailed specifications for use in acquiring materials, supplies, services and equipment. The employee also serves as liaison to the central procurement agency to ensure that specifications are adhered to and that bidders can fulfill contractual obligations prior to award. Work involves reviewing contracts, proposals, and vendor qualifications and administering performance tests to determine appropriateness and ensure adherence to technical and operational requirements. Extensive contact with procurement personnel, legal representatives, departmental officials, contractors and vendors is significant to the work. The employee is supervised by an administrative superior.
Union Code J. AFSCME D.C.47 Local 2187
FLSA Code Exempt
Application Procedures
CITY OF PHILADELPHIA APPLICATION INFORMATION
Thank you for your interest in employment with the City of Philadelphia. Please refer to the important information below regarding this job opportunity.
Brittany Perez
Office of Human Resources
Public Safety Team
City of Philadelphia
1401 JFK Boulevard, Room 1530
Philadelphia, PA 19102
[t] 215-686-2361
[f] 215-686-2347
[e] [email protected]
Minimum Training, Education & Experience
The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests.
ANTICIPATED ELIGIBILITY
Candidates who meet all eligibility requirements within six months of the application deadline (by 3/27/25) will be admitted to this examination. Successful candidates will be placed on the eligible list but may not be hired or promoted until all requirements have been satisfied.
OR
Option 2
Physical & Medical Requirements
Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
Other Requirements
Required Licenses & Certifications
DOCUMENTATION REQUIREMENTS : OFFICIAL COLLEGE TRANSCRIPT
Candidates MUST submit a copy of their official college transcript.
It is an absolute requirement that you provide this documentation by October 25, 2024.
It Is Optional Whether You Provide This Documentation By Attaching It To This Application Or Submitting Via Email, Postal Mail, Or Fax. Your Options Are Further Explained Below
Option 1 – Upload an official copy of your documentation and attach to this application
You may upload the documentation into your account and attach to this application. Once uploaded to your account, the documentation may be attached to all future applications. This will save you time and money if you apply for an examination in the future. This also ensures that your documentation will not be misplaced.
Your documentation should be uploaded and attached to your application before it is submitted. It cannot be uploaded or added to your application electronically after your application has been submitted.
Option 2 – Submit an official copy of your documentation via email, mail or fax
If you submit the required documentation via email, mail or fax, it will be used for this application only. You will have to submit the documentation again whenever you apply for an examination in the future. Copies of the documentation will not be retained and will not be returned to applicants. Please use one of the methods listed below to submit your documentation to the analyst administering this examination.
Email: [email protected]
Fax: 215-686-2347 with ATTN : Brittany Perez
Mailing Address
City of Philadelphia
Office of Human Resources
1401 J.F. Kennedy Boulevard, Room 1530
Philadelphia, PA 19102
Attention: Brittany Perez
Equivalency Statement(s)
Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources.
Application Details
Notes to Applicants
The City of Philadelphia is a Public Service Loan Forgiveness Program qualified employer.
Learn more here: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected] . For more information, go to: www.phila.gov/humanrelations.
The City of Philadelphia is committed to ensuring access to Civil Service examinations by providing appropriate accommodations for candidates with documented medical or religious reasons. Candidates may request an accommodation for a Civil Service examination by contacting the Equal Employment Opportunity / Affirmative Action Unit of the Department of Labor at 215-683-5085. The accommodation process is interactive and requires cooperation and communication between the applicant requesting a test accommodation and the EEO Unit. Decisions will be made on a case-by-case basis using the required documentation that is submitted. Requests are to be made in a timely manner prior to the scheduled date of the Civil Service examination.
Only an on-line application will be accepted for this exam. Paper applications will not be accepted.
Computers are available in the 3-1-1 Walk-In Center located in Room 167 of City Hall (Weekdays from 9 AM to 5 PM) and at your local Philadelphia Free Library branch.
For inquiries regarding City employment, contact the Office of Human Resources Monday through Friday between 8 AM and 4 PM by telephone at 215-686-0880 or by email at [email protected] .
ALL Applications must be received by the end of business on September 27, 2024.
Your application will be rejected, and you will be disqualified from competing in this examination if you:
If you provide an e-mail address, all correspondence regarding this examination will be sent to you by e-mail. You should add [email protected] to your address book or list of trusted contacts to prevent notices from being marked as spam by your e-mail provider.
Please call the Office of Human Resources at 215-686-0880 or email [email protected] if you have any questions.
Information Concerning Employment With The City Of Philadelphia May Be Found At Various Social Media Sites. We Can Be Found As Philadelphia Office Of Human Resources. The Pages For Each Are Linked Below
Facebook
Twitter
Youtube
NextDoor
Linkedin
ELIGIBLE LIST
CITY - WIDE PROMOTIONAL – Departmental and interdepartmental promotional eligible lists will be established as a result of this examination. An appointment in any department may be made from either one of the above-established promotional lists as deemed appropriate by the appointing authority.
Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List.
PREFERENCE FOR PHILADELPHIA RESIDENTS
Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other persons receiving an identical test score. For Training and Experience evaluations, in which applicants will not be asked to appear to take a scheduled examination, the residency preference eligibility date is the planned eligible list date listed on this application, October 28, 2024.
To receive such preference, candidates must respond to the question regarding residence later in this form.
The response on this application will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements.
If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference. Eligibility for residence preference must be determined by the date of the test administration. No requests for residence preference will be granted after the test administration.
Projected Exam Date
Training And Experience Evaluation
Applicants will be evaluated and scored based upon their training and experience credentials. Applicants will not be asked to appear to take a scheduled examination.
Scores in the Training and Experience Evaluation will be based on documentation of education and experience provided by the candidate. To receive full credit for your education and experience, you should submit all relevant documentation including college transcripts, licenses, certifications, paid out of class documentation, etc. and provide a detailed description of your education, experience, and credentials.
An Eligible List will be established the week of October 28, 2024. Please note that this date may change.
Test Review
In accordance with Civil Service Regulation 9.091D, candidates may review their answer sheets and other test papers to determine if they have been scored correctly or if there has been an irregularity in the administration of the examination. Candidates will have 30 days after the results have been mailed to review their test and to file a written appeal. Call 215 686-0880 if you wish to schedule a test review.
Assigned to (view only)
Assigned to Brittany.Perez
Parts & Weights
Part Training & Experience Evaluation
Weight 90%
Part Seniority Rating
Weight 10%
Exam Announcement Details
Exam Title Procurement Specification Analyst
Exam Number 2E07-20240916-PR-00
Salary $60,882 - $78,279 per year.
Certification Rule Rule of Five (5)
Competition City-Wide Promotional
Department
Announcement Date 09/16/2024
Close Date 09/27/2024
General Definition
Announced in Anticipation of Approval by the Administrative Board
About The Position
This is procurement work developing technical purchasing and contract specifications and standards for a municipal department or agency characterized by industrial operations or facilities. An employee in this class confers with departmental engineering, operations, maintenance and other technical personnel to develop detailed specifications for use in acquiring materials, supplies, services and equipment. The employee also serves as liaison to the central procurement agency to ensure that specifications are adhered to and that bidders can fulfill contractual obligations prior to award. Work involves reviewing contracts, proposals, and vendor qualifications and administering performance tests to determine appropriateness and ensure adherence to technical and operational requirements. Extensive contact with procurement personnel, legal representatives, departmental officials, contractors and vendors is significant to the work. The employee is supervised by an administrative superior.
Union Code J. AFSCME D.C.47 Local 2187
FLSA Code Exempt
Application Procedures
CITY OF PHILADELPHIA APPLICATION INFORMATION
Thank you for your interest in employment with the City of Philadelphia. Please refer to the important information below regarding this job opportunity.
- You must complete the entire application process, provide accurate and up to date contact information, and submit all certifications, required licenses, and relevant documentation with each application or email the documents as an attachment to the Human Resources Representative listed below prior to the date of the exam.
Brittany Perez
Office of Human Resources
Public Safety Team
City of Philadelphia
1401 JFK Boulevard, Room 1530
Philadelphia, PA 19102
[t] 215-686-2361
[f] 215-686-2347
[e] [email protected]
- For all other inquiries please contact Customer Service at 215-686-0880 or email [email protected].
Minimum Training, Education & Experience
The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests.
ANTICIPATED ELIGIBILITY
Candidates who meet all eligibility requirements within six months of the application deadline (by 3/27/25) will be admitted to this examination. Successful candidates will be placed on the eligible list but may not be hired or promoted until all requirements have been satisfied.
- CIVIL SERVICE STATUS – Presently employed by the City of Philadelphia with permanent Civil Service status and a Performance Rating of Satisfactory or higher.
- EDUCATION : Completion of a bachelor’s degree program at an accredited college or university.
- EXPERIENCE : Two years of administrative procurement experience in a large organization which has included:
- writing and/or analyzing technical specifications for the purchase of materials, supplies, equipment and/or services
- a materials inspection program and ensuring conformance with purchase specifications and contractual agreements
OR
Option 2
- EDUCATION : Education equivalent to successful completion of high school.
- GENERAL EXPERIENCE : Four years of procurement experience.
- SPECIFIC EXPERIENCE : One year as a Departmental Procurement Specialist directing the processing of a large volume of procurement transactions for a department that maintains city-wide geographically based industrial or field facilities.
Physical & Medical Requirements
Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
Other Requirements
Required Licenses & Certifications
DOCUMENTATION REQUIREMENTS : OFFICIAL COLLEGE TRANSCRIPT
Candidates MUST submit a copy of their official college transcript.
It is an absolute requirement that you provide this documentation by October 25, 2024.
It Is Optional Whether You Provide This Documentation By Attaching It To This Application Or Submitting Via Email, Postal Mail, Or Fax. Your Options Are Further Explained Below
Option 1 – Upload an official copy of your documentation and attach to this application
You may upload the documentation into your account and attach to this application. Once uploaded to your account, the documentation may be attached to all future applications. This will save you time and money if you apply for an examination in the future. This also ensures that your documentation will not be misplaced.
Your documentation should be uploaded and attached to your application before it is submitted. It cannot be uploaded or added to your application electronically after your application has been submitted.
Option 2 – Submit an official copy of your documentation via email, mail or fax
If you submit the required documentation via email, mail or fax, it will be used for this application only. You will have to submit the documentation again whenever you apply for an examination in the future. Copies of the documentation will not be retained and will not be returned to applicants. Please use one of the methods listed below to submit your documentation to the analyst administering this examination.
Email: [email protected]
Fax: 215-686-2347 with ATTN : Brittany Perez
Mailing Address
City of Philadelphia
Office of Human Resources
1401 J.F. Kennedy Boulevard, Room 1530
Philadelphia, PA 19102
Attention: Brittany Perez
Equivalency Statement(s)
Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources.
Application Details
Notes to Applicants
The City of Philadelphia is a Public Service Loan Forgiveness Program qualified employer.
Learn more here: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected] . For more information, go to: www.phila.gov/humanrelations.
The City of Philadelphia is committed to ensuring access to Civil Service examinations by providing appropriate accommodations for candidates with documented medical or religious reasons. Candidates may request an accommodation for a Civil Service examination by contacting the Equal Employment Opportunity / Affirmative Action Unit of the Department of Labor at 215-683-5085. The accommodation process is interactive and requires cooperation and communication between the applicant requesting a test accommodation and the EEO Unit. Decisions will be made on a case-by-case basis using the required documentation that is submitted. Requests are to be made in a timely manner prior to the scheduled date of the Civil Service examination.
Only an on-line application will be accepted for this exam. Paper applications will not be accepted.
Computers are available in the 3-1-1 Walk-In Center located in Room 167 of City Hall (Weekdays from 9 AM to 5 PM) and at your local Philadelphia Free Library branch.
For inquiries regarding City employment, contact the Office of Human Resources Monday through Friday between 8 AM and 4 PM by telephone at 215-686-0880 or by email at [email protected] .
ALL Applications must be received by the end of business on September 27, 2024.
Your application will be rejected, and you will be disqualified from competing in this examination if you:
- Do not provide your complete and accurate social security number.
- Attempt to practice fraud or deception in the preparation of this application.
If you provide an e-mail address, all correspondence regarding this examination will be sent to you by e-mail. You should add [email protected] to your address book or list of trusted contacts to prevent notices from being marked as spam by your e-mail provider.
Please call the Office of Human Resources at 215-686-0880 or email [email protected] if you have any questions.
Information Concerning Employment With The City Of Philadelphia May Be Found At Various Social Media Sites. We Can Be Found As Philadelphia Office Of Human Resources. The Pages For Each Are Linked Below
Youtube
NextDoor
ELIGIBLE LIST
CITY - WIDE PROMOTIONAL – Departmental and interdepartmental promotional eligible lists will be established as a result of this examination. An appointment in any department may be made from either one of the above-established promotional lists as deemed appropriate by the appointing authority.
Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List.
PREFERENCE FOR PHILADELPHIA RESIDENTS
Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other persons receiving an identical test score. For Training and Experience evaluations, in which applicants will not be asked to appear to take a scheduled examination, the residency preference eligibility date is the planned eligible list date listed on this application, October 28, 2024.
To receive such preference, candidates must respond to the question regarding residence later in this form.
The response on this application will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements.
If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference. Eligibility for residence preference must be determined by the date of the test administration. No requests for residence preference will be granted after the test administration.
Projected Exam Date
Training And Experience Evaluation
Applicants will be evaluated and scored based upon their training and experience credentials. Applicants will not be asked to appear to take a scheduled examination.
Scores in the Training and Experience Evaluation will be based on documentation of education and experience provided by the candidate. To receive full credit for your education and experience, you should submit all relevant documentation including college transcripts, licenses, certifications, paid out of class documentation, etc. and provide a detailed description of your education, experience, and credentials.
An Eligible List will be established the week of October 28, 2024. Please note that this date may change.
Test Review
In accordance with Civil Service Regulation 9.091D, candidates may review their answer sheets and other test papers to determine if they have been scored correctly or if there has been an irregularity in the administration of the examination. Candidates will have 30 days after the results have been mailed to review their test and to file a written appeal. Call 215 686-0880 if you wish to schedule a test review.
Assigned to (view only)
Assigned to Brittany.Perez
Parts & Weights
Part Training & Experience Evaluation
Weight 90%
Part Seniority Rating
Weight 10%