Working Title: Administrative Assistant
Job Class: Office and Administrative Specialist, Senior
Agency: Mn State Academies
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position is a full-time position scheduled to work based on the school calendar (approximately 10 months per year). Situational telework is possible and needs supervisor approval and an acknowledgement form completed and signed by the supervisor.
The purpose of this position is to provide administrative support services to a supervisor and/or director and the staff members in the department; maintaining calendars, databases, and files; completing paperwork and other forms as required; answering phones and scheduling meetings as needed; and other tasks as assigned.
Some but not all duties include:
This position requires successful completion of the following:
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Kerry Vigesaa at [email protected] or 507-384-6604.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kerry Vigesaa at [email protected].
About Mn State Academies
For over 150 years, the Minnesota State Academies has provided educational services to Deaf, Hard of Hearing, DeafBlind and blind/visually impaired students who range in age from birth to 21. The Minnesota State Academy for the Deaf (MSAD) and the Minnesota State Academy for the Blind (MSAB) are statewide public schools with dormitory options that serves students from all regions of the state.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Training, classes, and professional development Tuition reimbursement Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support:
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email [email protected] and let us know the support you need.
Job Class: Office and Administrative Specialist, Senior
Agency: Mn State Academies
- Job ID: 79493
- Location: Faribault
- Telework Eligible: Yes (situational)
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 08/19/2024
- Closing Date: 08/26/2024
- Hiring Agency/Seniority Unit: Mn State Academies / Mn State Academies-AFSCME
- Division/Unit: Minnesota State Academies / Student Support Services
- Work Shift/Work Hours: Day Shift
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: (Required for AFSCME)
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position is a full-time position scheduled to work based on the school calendar (approximately 10 months per year). Situational telework is possible and needs supervisor approval and an acknowledgement form completed and signed by the supervisor.
The purpose of this position is to provide administrative support services to a supervisor and/or director and the staff members in the department; maintaining calendars, databases, and files; completing paperwork and other forms as required; answering phones and scheduling meetings as needed; and other tasks as assigned.
Some but not all duties include:
- Provide assistance and direction in a variety of office tasks to ensure efficiency, communication and productivity in the department.
- *Update and utilize student information systems, other databases, and/or documentation systems with current information following direction from supervisors/directors.
- Set up and monitor calendars and schedules for directors/supervisors and/or department activities.
- Provide assistance to director/supervisor and staff members.
- Other duties as assigned.
- Knowledge of business grammar with skills to write, prepare, and edit materials using punctuation, grammar and sentence structure.
- Knowledge of customer services practices and principles sufficient to identify each customer's needs, meet quality standards for services.
- Ability to use customer service skills on the phone, video phone, in-person, and in emails to provide effective general and specialized office support (this requires common courtesy, tact, problem solving, empathy and the ability to organize ideas logically).
- Skills in using specialized computer systems sufficient to accurately and effectively update data and run reports (examples are Microsoft office and excel).
- Knowledge of computer typing sufficient to perform skilled typing tasks with speed and accuracy.
- Knowledge of word processing sufficient to use software to create, format, edit, print and save a variety of documents, including spreadsheets, tables, charts, and graphs.
- Knowledge of specialized terminology in education, special education, and related educational terms.
- Experience working in a school setting
- Advanced or higher level ASL skills.
- Ability to occasionally lift and carry up to 25 pounds with assistance of equipment/other persons.
This position requires successful completion of the following:
- Must successfully pass a criminal background check
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Kerry Vigesaa at [email protected] or 507-384-6604.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kerry Vigesaa at [email protected].
About Mn State Academies
For over 150 years, the Minnesota State Academies has provided educational services to Deaf, Hard of Hearing, DeafBlind and blind/visually impaired students who range in age from birth to 21. The Minnesota State Academy for the Deaf (MSAD) and the Minnesota State Academy for the Blind (MSAB) are statewide public schools with dormitory options that serves students from all regions of the state.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email [email protected] and let us know the support you need.