BID/JOB ANNOUNCEMENT

Staff Assistant

Department of Public Health

{Finance and Administration}

Number of Positions: 1

(Additional Vacancies Possible Pending Budget Approval)

Starting Salary: $64,668

This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

• Check the box on your profile titled “Currently employed by the City of Chicago”
• Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)
• Select your correct bargaining unit
  
  

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted until 11:59pm CDT on 09/ 03/24

Mission : CDPH works with communities and partners to create an equitable, safe, resilient and Healthy Chicago

Provides administrative support and other duties under the direction of the Deputy Commissioner, and other Bureau leadership, including scheduling, travel arrangements, hiring, timekeeping, coordinating meetings/events, and serving as a liaison with internal and external partners on behalf of CDPH programs

Essential Duties

• Reviews and analyzes departmental policies and procedures such as recording keeping methods, personnel requirements and performance standards, in order to increase operating efficiency.
• Develops, implements and monitors departmental policies and procedures.
• Coordinates and provides administrative support in departmental operations.
• Develops plans for long term organizational goals.
• Plans and coordinates management activities to ensure the efficient operation of the executive office.
• Communicates critical matters to appropriate departmental staff.
• Acts as a liaison for management at meetings, committees and field assignments as needed
• Uses a personal computer or related office equipment to prepare reports and correspondence on departmental operations
  
  

Additional Duties May Be Required For This Position

Location: 1340 S. Damen, 4 th Floor

Days: Monday - Friday

Hours: 8:00am – 4:00pm

THIS POSITION IS IN THE CAREER SERVICE

Job Posting

Aug 18, 2024, 11:01:00 PM

• Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Public Administration or a related field, supplemented by one year of administrative experience, or an equivalent combination of training and experience.
  
  

NOTE: You must provide your transcripts or diploma at the time of processing

Selection Requirements

This position requires applicants to successfully pass a skills assessment Test, written skills assessment and complete an interview. Test results will be sent out by the Department of Human Resources after test results have been analyzed and compiled. The candidates that receive a passing score on the skills assessment Test will be invited to interview for the position. Candidate(s) receiving a passing score on the Test and possess the qualifications best suited to fulfill the responsibilities of the position, based on the oral interview and written exercise will be selected

Preference will be given to candidates possessing the following :

• Previous experience performing confidential, professional and administrative duties for executive level managers
• Previous experience managing office equipment (mail machine, fax, printer, scanner, telephones, etc.)
• Previous work experience with developing and monitoring budgets
• Previous experience project management experience
• Proficiency of MS Office Suite
  
  

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date.Staff will follow any, and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075.The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders.For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor