To enrich education through diversity, The College of New Jersey is an Equal Opportunity Employer and is dedicated to the goal of building a culturally diverse staff committed to teaching and working in a diverse environment, and strongly encourages applications from women, minorities, individuals with disabilities and veterans.
Close Date: September 25, 2024
Job Title : Human Resources Office Assistant
NJ CSC Job Spec Code & Title : 80081 - Program Assistant Administrative Services
Job Category: Classified - Non-Competitive, Non-Exempt, 35-Hour Workweek
Union Description: CWA-Confidential
Class Code: 16
Internal Salary Range: P16/$49,738.97-$69,977.51
External Salary Range: P16/$49,738.97-$56,485.15 (Steps 1-4)
The internal salary range is used for applicants who are current NJ state employees with underlying classified status for promotional calculations who meet the requirements below.
The external salary range is used for candidates who are not NJ state employees who meet the requirements below.
About the Department:
In support of The College of New Jersey's mission to empower its diverse students, staff and faculty to sustain and enhance our communities, the Office of Human Resources is a catalyst, bridging Human Resources strategic efforts with business goals by creating and delivering high quality programs and services that facilitate an inclusive culture, and attracts, rewards, develops and inspires a talented and engaged workforce.
The Office of Human Resources is committed to valuing difference and ensuring that faculty and staff are diverse in ethnicity, gender, religion, philosophy, sexual orientation, and physical ability. At the same time, we are unified in the goal of achieving academic excellence and preparing students for life, graduation and work, both locally and globally.
About the Position:
The College of New Jersey's Office of Human Resources is seeking detail-oriented and highly organized administrative professionals to serve as a Human Resources Office Assistant. Under the direct supervision of the Talent Acquisition Manager and other lead/supervisory personnel, the selected candidate will provide general administrative support for the Office of Human Resources, including but not limited to, preparing correspondence, maintains office calendars and scheduling, works on special projects, maintains employee files, and arranges programs and events . The selected candidate will oversee all front desk operations, which includes greeting and providing assistance to all candidates, students, staff, faculty, and all external customers of TCNJ that visit Human Resources. They will also be responsible for managing all HR related inquiries via phone, the HR Portal and the HR Mailbox, which includes responding to basic inquiries, routing complex matters to the appropriate staff member, and following up for completion. Superior customer service skills and the ability to maintain multiple priorities in a high volume administrating setting are essential for this role.
Main Responsibilities:
Education : Graduation from an accredited college or university with a bachelor's degree.
Substitution : Applicants who do not possess the required education may substitute additional professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.
Possession of an associates degree; and two (2) years of professional administrative experience may be substituted.
Persons with disabilities may request reasonable accommodations in order to perform the essential functions of the position. If the requested accommodation(s) cannot be made because it would cause the employer undue hardship, the applicant may not be eligible for the position.
Preferred Qualifications:
TCNJ is a highly selective institution that has earned national recognition for its commitment to excellence. Founded in 1855, TCNJ has become an exemplar of the best in public higher education and is consistently acknowledged as one of the top comprehensive colleges in the nation. TCNJ currently is ranked as one of the 75 "Most Competitive" schools in the nation by Barron's Profiles of American Colleges and is rated the No. 1 public institution in the northern region of the country by U.S. News & World Report. TCNJ was named the #10 value in public higher education by the Princeton review in 2009 and, in 2006, was awarded a Phi Beta Kappa chapter - an honor shared by less than 10 percent of colleges and universities nationally. A strong liberal arts core forms the foundation for programs offered through TCNJ's seven schools - Arts & Communication; Business; Education; Humanities and Social Sciences; Science; Nursing, Health, and Exercise Science; and Engineering. TCNJ faculty members are teacher-scholars who share a commitment to liberal learning. TCNJ is located within an hour, by train, of New York City and Philadelphia. The College's campus is set on 289 tree-lined acres in suburban Ewing Township and is known for its natural beauty and has 39 major buildings.
Employee Benefits:
As a member of The College of New Jersey Community, you will be a part of an exciting and rewarding public university career. Eligible full-time employees will be able to take advantage of a generous benefits package that includes health, welfare, and retirement benefits, including:
Application Instructions:
Qualified candidates should apply online at: [email protected] and submit a letter of interest, resume (CV), as well as the names and contact information for three professional references. Applications will be considered until a viable candidate is selected.
SAME Applicants:
If you are applying under the New Jersey "SAME" program, your supporting documents (Schedule A or B letter), resume (CV), as well as the names and contact information for three professional references by the closing date listed above to: [email protected] . For more information on the SAME program visit their website at: https://nj.gov/csc/same/overview/index.shtml, email: [email protected] , or call CSC at: 833-691-0404.
Primary Location
Administrative Services Building - Human Resources
Work Locations
Administrative Services Building - Human Resources
Job
Staff
Organization
The College of New Jersey
Job Posting
Sep 11, 2024, 3:23:24 PM
Close Date: September 25, 2024
Job Title : Human Resources Office Assistant
NJ CSC Job Spec Code & Title : 80081 - Program Assistant Administrative Services
Job Category: Classified - Non-Competitive, Non-Exempt, 35-Hour Workweek
Union Description: CWA-Confidential
Class Code: 16
Internal Salary Range: P16/$49,738.97-$69,977.51
External Salary Range: P16/$49,738.97-$56,485.15 (Steps 1-4)
The internal salary range is used for applicants who are current NJ state employees with underlying classified status for promotional calculations who meet the requirements below.
The external salary range is used for candidates who are not NJ state employees who meet the requirements below.
About the Department:
In support of The College of New Jersey's mission to empower its diverse students, staff and faculty to sustain and enhance our communities, the Office of Human Resources is a catalyst, bridging Human Resources strategic efforts with business goals by creating and delivering high quality programs and services that facilitate an inclusive culture, and attracts, rewards, develops and inspires a talented and engaged workforce.
The Office of Human Resources is committed to valuing difference and ensuring that faculty and staff are diverse in ethnicity, gender, religion, philosophy, sexual orientation, and physical ability. At the same time, we are unified in the goal of achieving academic excellence and preparing students for life, graduation and work, both locally and globally.
About the Position:
The College of New Jersey's Office of Human Resources is seeking detail-oriented and highly organized administrative professionals to serve as a Human Resources Office Assistant. Under the direct supervision of the Talent Acquisition Manager and other lead/supervisory personnel, the selected candidate will provide general administrative support for the Office of Human Resources, including but not limited to, preparing correspondence, maintains office calendars and scheduling, works on special projects, maintains employee files, and arranges programs and events . The selected candidate will oversee all front desk operations, which includes greeting and providing assistance to all candidates, students, staff, faculty, and all external customers of TCNJ that visit Human Resources. They will also be responsible for managing all HR related inquiries via phone, the HR Portal and the HR Mailbox, which includes responding to basic inquiries, routing complex matters to the appropriate staff member, and following up for completion. Superior customer service skills and the ability to maintain multiple priorities in a high volume administrating setting are essential for this role.
Main Responsibilities:
- Serves as the primary resource for all front desk operations such as distributing mail, greeting and welcoming guests, and directing inquiries to the appropriate employee in the office.
- Oversees HR Portal inquiries, including reviewing all new tickets, responding to basic inquiries, and distributing and managing emails/requests for assistance. Follows up with employees to ensure timely completion of their ticket.
- Answers incoming phone calls, monitors voicemails, the general HR inbox and directs messages to the appropriate staff member.
- Assists with the coordination of HR sponsored events such as New Hire Orientation and the Open Enrollment Benefits Fair.
- Maintains and orders office supplies. Provides receipts to the Finance Department for credit card purchases.
- Completes employment verifications and forwards salary inquiries to the Payroll Department.
- Supports the Recruitment team with various tasks throughout the full cycle recruitment process, including, conducting background checks in Sterling, initiating and closing I-9s, conducting telephone reference checks, and providing candidates with information regarding the recruitment and onboarding process.
- Performs other related duties as assigned to complete organizational tasks.
- May provide direction and assign tasks to HR student workers.
Education : Graduation from an accredited college or university with a bachelor's degree.
Substitution : Applicants who do not possess the required education may substitute additional professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.
Possession of an associates degree; and two (2) years of professional administrative experience may be substituted.
Persons with disabilities may request reasonable accommodations in order to perform the essential functions of the position. If the requested accommodation(s) cannot be made because it would cause the employer undue hardship, the applicant may not be eligible for the position.
Preferred Qualifications:
- Proficiency with Microsoft and Google Suite is strongly preferred.
- Must be able to effectively communicate with employees and supervisors, outside agencies, and the general public. Demonstrated ability and experience providing excellent customer service, strong organizational skills, time management, excellent attention to detail, good written and verbal communication skills required.
- Must be proactive in matters related to all aspects of Human Resources.
- Demonstrated experience using independent judgment, initiative, and working with minimal supervision to coordinate competing priorities and complete work/solve problems as required.
- Ability to work with and maintain confidential information.
- Final offer of employment is contingent upon the successful completion of a background check and reference checks.
- Residency Requirement: In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed.
TCNJ is a highly selective institution that has earned national recognition for its commitment to excellence. Founded in 1855, TCNJ has become an exemplar of the best in public higher education and is consistently acknowledged as one of the top comprehensive colleges in the nation. TCNJ currently is ranked as one of the 75 "Most Competitive" schools in the nation by Barron's Profiles of American Colleges and is rated the No. 1 public institution in the northern region of the country by U.S. News & World Report. TCNJ was named the #10 value in public higher education by the Princeton review in 2009 and, in 2006, was awarded a Phi Beta Kappa chapter - an honor shared by less than 10 percent of colleges and universities nationally. A strong liberal arts core forms the foundation for programs offered through TCNJ's seven schools - Arts & Communication; Business; Education; Humanities and Social Sciences; Science; Nursing, Health, and Exercise Science; and Engineering. TCNJ faculty members are teacher-scholars who share a commitment to liberal learning. TCNJ is located within an hour, by train, of New York City and Philadelphia. The College's campus is set on 289 tree-lined acres in suburban Ewing Township and is known for its natural beauty and has 39 major buildings.
Employee Benefits:
As a member of The College of New Jersey Community, you will be a part of an exciting and rewarding public university career. Eligible full-time employees will be able to take advantage of a generous benefits package that includes health, welfare, and retirement benefits, including:
- Comprehensive benefit plans covering medical, dental and prescription plans
- Generous leave entitlements program and Energy Savings Program
- Employee and dependent Tuition Waiver and Reimbursement Program
- Pension, retirement, and deferred compensation plans, group life insurance
- Employee Assistance Program (EAP)
- Employee affinity groups
- New Jersey State Employee Discount Program (Pet insurance, cell phone plan discounts, discounted amusement park tickets, etc.)
- Access to extensive learning opportunities
Application Instructions:
Qualified candidates should apply online at: [email protected] and submit a letter of interest, resume (CV), as well as the names and contact information for three professional references. Applications will be considered until a viable candidate is selected.
SAME Applicants:
If you are applying under the New Jersey "SAME" program, your supporting documents (Schedule A or B letter), resume (CV), as well as the names and contact information for three professional references by the closing date listed above to: [email protected] . For more information on the SAME program visit their website at: https://nj.gov/csc/same/overview/index.shtml, email: [email protected] , or call CSC at: 833-691-0404.
Primary Location
Administrative Services Building - Human Resources
Work Locations
Administrative Services Building - Human Resources
Job
Staff
Organization
The College of New Jersey
Job Posting
Sep 11, 2024, 3:23:24 PM