Duties
APPLICATION LIMIT: This vacancy announcement is limited to the first 50 applications received and will close at 11:59PM Eastern Time on the day that we receive the 50th application, or at 11:59PM Eastern Time on the listed closing date, whichever occurs first.
We encourage you to read this entire vacancy announcement prior to submitting your application.
As a Management & Program Analyst, GS-0343-12, you will be responsible for:
Conditions of Employment
If you are a current federal employee, you must meet all time-in-grade and time-after competitive appointment qualifications within 30 days of the closing date of this vacancy announcement. To verify that you meet these requirements, we will review your responses to the core eligibility questions on the occupational questionnaire, as well as your submitted resume and required documents. To make an accurate determination, you will need to include on your resume your federal position title, pay plan, occupational series, grade level, agency, dates for which you held the grade level (stated as MM/YYYY to MM/YYYY, OR MM/YYYY to PRESENT), and total hours worked per week. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).
Conditions of Employment
TELEWORK ELIGIBILITY:
Minimum Qualification Requirements
You may meet the minimum qualifications for the GS-12, if you possess the specialize experience.
Specialized Experience for the GS-12
One Year Of Experience In Either Federal Or Non-federal Service That Is Equivalent To At Least a GS-11 Performing Two (2) Out Of Three (3) Of The Following Duties Or Work Assignments:
The quality of your experience will be measured by the extent to which you possess the following knowledge, skills and abilities (KSAs). You do not need to provide separate narrative responses to these KSAs, as they will be measured by your responses to the occupational questionnaire (you may preview the occupational questionnaire by clicking the link at the end of the Evaluations section of this vacancy announcement).
Specialized Experience for the GS-13
One Year Of Experience In Either Federal Or Non-federal Service That Is Equivalent To At Least a GS-12 Performing Two (2) Out Of Three (3) Of The Following Duties Or Work Assignments:
The quality of your experience will be measured by the extent to which you possess the following knowledge, skills and abilities (KSAs). You do not need to provide separate narrative responses to these KSAs, as they will be measured by your responses to the occupational questionnaire (you may preview the occupational questionnaire by clicking the link at the end of the Evaluations section of this vacancy announcement).
Education cannot be substituted for experience for this position and grade level.
Additional Information
Veterans' Career Counseling: If you are a veteran interested in receiving tips on preparing a Federal resume and/or how to prepare for an interview, you may email [email protected] to schedule a session with a career counselor ("Veterans Counseling Session" should be placed in the subject line of the email).
Student Loan Default: If selected for this position, we will verify that you have not defaulted on any loan funded or guaranteed by the U.S. Department of Education. If you are found to be in default, we will contact you to make arrangements for repayment prior to making an official offer of employment.
Suitability and Investigation: If selected for this position, you will be required to complete the Declaration for Federal Employment (OF-306) to determine your suitability for federal employment and successfully complete a pre-appointment investigation/background check.
Essential/Non-Essential: This position is considered essential for purposes of reporting to work during federal government closures.
Financial Disclosure: This position does not require financial disclosure.
Bargaining Unit: This position is included in the bargaining unit (American Federation of Government Employees (AFGE) Local 252).
Selections: Agencies have broad authority under law to hire from any appropriate source of eligibles and may fill a vacancy in the competitive service by any method authorized. We may make additional selections from this vacancy announcement within 90 days from the date the selection certificates are issued, should vacancies occur. We may also share selection certificates amongst program offices across the agency.
APPLICATION LIMIT: This vacancy announcement is limited to the first 50 applications received and will close at 11:59PM Eastern Time on the day that we receive the 50th application, or at 11:59PM Eastern Time on the listed closing date, whichever occurs first.
We encourage you to read this entire vacancy announcement prior to submitting your application.
As a Management & Program Analyst, GS-0343-12, you will be responsible for:
- Assists the Agency Records Officer in managing the modernizing records management with the transition of agency paper records to electronic records executing the organization's Records and Information Management (RIM) program to align with the agency's business and mission needs.
- Assists with developing and execution of periodic RIM quality control reviews, compliance audits, risk assessments and surveys to measure the effectiveness of electronic systems and for general program improvement purposes. Organizes records and information based on agency lines of business, and developing plans for logical filing structures, information access and training.
- Analyzes RIM business processes and providing recommendations to improve workflow and create efficiencies by making use of automated tools, systems and technology; and/or managing essential records including the identification of such records, establishing their protection, and access in support of Continuity of Operations.
- Designs, implements, and ultimately evaluates the Agency's overall compliance with Executive Order (EO) 13556 and 32 Code of Federal Regulations (CFR)
- 2002 to ensure integration of Controlled Unclassified Information (CUI) policies and procedures with effective management of the Program.
- Provides advice and guidance to records liaisons and records custodians on RIM lifecycle requirements; policy and governance on the use of records management tools to ensure best practices and agency compliance.
- Develops metrics for the organization's RIM program and ensuring sound information governance and accountability measures that's in place. Coordinates the proper disposition of records consistent with Governmentwide policies and procedures. Implements agency or organization specific RIM processes; formulating records and information management policy for the organization and developing plans for policy implementation; creating, conducting and coordinating records management training for agency staff.
- Directs modernizing records management functions by managing the transition of agency paper records to electronic records. Administering the organization's Records and Information Management (RIM) program to align with the agency's business and mission needs.
- Coordinates with the agency's Senior Agency Official (SAO), Freedom of Information Act (FOIA)/Privacy Act (PA), legal and other agency staff on matters relating to RIM. Provides advice and guidance to records liaisons and custodians on RIM lifecycle requirements. Supports Agency's Chief Information Officer (CIO) and/or Information Technology (IT) office on electronic recordkeeping requirements, records management applications, as well as the technology challenges of accessing and maintaining records over time.
- Serves as the initial contact and manages the interactions with the Controlled Unclassified Information (CUI) Executive Agent - the Information Security Oversight Office (ISOO) at the National Archives and Records Administration (NARA).
- Establishes an internal oversight mechanism to promote consistent CUI practices, developments, and training for agency personnel.
- Develops agency-wide implementation plans, by working with agency Program Officers to identify CUI categories and their associated markings, safeguards, dissemination and decontrol. Makes comprehensive plans designed to establish, implement, and ultimately evaluate the Agency's overall compliance with Executive Order (E.O.) 13556 and 32 Code of Federal Regulations (CFR)
- 2002 to ensure integration of CUI policies and procedures with effective management of the Programs.
- Provides policies and governance on the use of records management tools to ensure best practices and agency compliance with Federal statutes. Develops metrics for the organization's RIM program and ensuring sound information governance and accountability measures are in place. Coordinates the proper disposition of records consistent with Governmentwide policies and procedures. Implements agency or organization specific RIM processes; Implements agency or organization specific RIM processes; formulating records and information management policy for the organization and developing plans for policy implementation; creating, conducting and coordinating records management training for agency staff.
Conditions of Employment
- Relocation will not be paid.
- You may be subject to serve one-year probationary period.
- Males 18 and over must be registered with the Selective Service.
- Must be a U.S. Citizen.
- Background Investigation is required.
If you are a current federal employee, you must meet all time-in-grade and time-after competitive appointment qualifications within 30 days of the closing date of this vacancy announcement. To verify that you meet these requirements, we will review your responses to the core eligibility questions on the occupational questionnaire, as well as your submitted resume and required documents. To make an accurate determination, you will need to include on your resume your federal position title, pay plan, occupational series, grade level, agency, dates for which you held the grade level (stated as MM/YYYY to MM/YYYY, OR MM/YYYY to PRESENT), and total hours worked per week. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).
Conditions of Employment
TELEWORK ELIGIBILITY:
- You may be eligible for occasional telework in which you are required to report to the office on a regular basis. Participation must be requested and approved by the supervisor and there must be a signed telework agreement. The number of telework days approved is determined by the agency policy, emergency situations, the approval of your immediate supervisor. You must have access to high speed internet and cell phone service meeting current Agency policy from the approved work location.
Minimum Qualification Requirements
You may meet the minimum qualifications for the GS-12, if you possess the specialize experience.
Specialized Experience for the GS-12
One Year Of Experience In Either Federal Or Non-federal Service That Is Equivalent To At Least a GS-11 Performing Two (2) Out Of Three (3) Of The Following Duties Or Work Assignments:
- Experience applying laws, regulations and government-wide policies associated with records management and controlled unclassified information.
- Experience in developing and implementing records management and controlled unclassified information policies, aggregated records disposition schedules and file plans that include data.
- Experience supporting a Records Officer and a Controlled Unclassified Information (CUI) Program Manager in execution of enterprise-wide policies, procedures and training.
The quality of your experience will be measured by the extent to which you possess the following knowledge, skills and abilities (KSAs). You do not need to provide separate narrative responses to these KSAs, as they will be measured by your responses to the occupational questionnaire (you may preview the occupational questionnaire by clicking the link at the end of the Evaluations section of this vacancy announcement).
- Ability to improve the effectiveness of Federal records and information management programs.
- Skill in implementing compliance with laws, regulations, and guidance and advising managers on any issues related to information access laws and their impact on data, information and records.
- Ability to develop long-range plans and guidance to eliminate program deficiencies and improve operations/compliance.
Specialized Experience for the GS-13
One Year Of Experience In Either Federal Or Non-federal Service That Is Equivalent To At Least a GS-12 Performing Two (2) Out Of Three (3) Of The Following Duties Or Work Assignments:
- Experience in executing enterprise-wide policies, procedures and training on records management tools.
- Experience with building coalitions to lead in the technical implantation of records management and controlled unclassified information policies, aggregated records disposition schedules and file plans that include data.
- Experience with facilitating agency-wide inspections and assessments.
The quality of your experience will be measured by the extent to which you possess the following knowledge, skills and abilities (KSAs). You do not need to provide separate narrative responses to these KSAs, as they will be measured by your responses to the occupational questionnaire (you may preview the occupational questionnaire by clicking the link at the end of the Evaluations section of this vacancy announcement).
- Knowledge of a wide range of qualitative and quantitative methods for assessing and improving the effectiveness of Federal records and information management programs, which includes the creation, dissemination, research, storage and disposition of Federal records.
- Ability to formulate policy to ensure compliance with Federal laws, regulations, and guidance and advise managers on any related issues.
- Ability to design and conduct comprehensive management studies incorporating strategic analysis and metric development.
Education cannot be substituted for experience for this position and grade level.
Additional Information
Veterans' Career Counseling: If you are a veteran interested in receiving tips on preparing a Federal resume and/or how to prepare for an interview, you may email [email protected] to schedule a session with a career counselor ("Veterans Counseling Session" should be placed in the subject line of the email).
Student Loan Default: If selected for this position, we will verify that you have not defaulted on any loan funded or guaranteed by the U.S. Department of Education. If you are found to be in default, we will contact you to make arrangements for repayment prior to making an official offer of employment.
Suitability and Investigation: If selected for this position, you will be required to complete the Declaration for Federal Employment (OF-306) to determine your suitability for federal employment and successfully complete a pre-appointment investigation/background check.
Essential/Non-Essential: This position is considered essential for purposes of reporting to work during federal government closures.
Financial Disclosure: This position does not require financial disclosure.
Bargaining Unit: This position is included in the bargaining unit (American Federation of Government Employees (AFGE) Local 252).
Selections: Agencies have broad authority under law to hire from any appropriate source of eligibles and may fill a vacancy in the competitive service by any method authorized. We may make additional selections from this vacancy announcement within 90 days from the date the selection certificates are issued, should vacancies occur. We may also share selection certificates amongst program offices across the agency.