Initial Posting Date
09/06/2024
Application Deadline
09/16/2024
Agency
Department of Corrections
Salary Range
$4,568 - 6,441 / Month
Position Type
Employee
Position Title
Prison Term Analyst, Administrative Specialist 2 (Wilsonville)
Job Description
Req-164873
Prison Term Analyst, Administrative Specialist 2 ( Wilsonville)
Oregon Department of Corrections
About The Job – Your Role
As a Prison Term Analyst your primary duties will be to calculate the on-time release date of adults in custody sentenced to the incarceration with the Department of Corrections, and to help facilitate the appropriate housing and program eligibility of adult in custody in preparation for their successful reentry into the community by complying with judgments and statutes. You will interpret and analyze basic and complex judgment orders using unit policies and procedures as a foundation for determining the courts intent regarding sentence and program eligibility accurately applying governing statutes, rules, policies, and procedures to confirm compliance.
You will research and calculate accurate release dates and analyze data to identify problems with calculations and use systematic fact-finding measures. There is considerable collaboration with various states, county, and federal agencies in acquiring and correcting information related to and affecting the adults in custody’s sentence computation. You will investigate and research criminal history to create timeline using various legal documents.
You will determine time served credit based on judgments, crime dates, sentencing dates, and actual crimes. You will run pre-release checks for possible warrants, review conduct compliance, and gather release information. This role communicates release information, approval, or changes to institutions and stakeholders. You will input and track detainers which can affect program eligibility, classification, and interstate agreements on detainer processes.
This position calculates time available for retractions upon request from hearings, modifies sentence calculations by applying, retracting, or restoring extra good time, statutory good time, and earned time credits, and explains both in writing and verbally, sentence calculation that may be complex and technical, and the laws and rules governing sentencing, to people of diverse education, language, and cultural backgrounds. You will respond to adult in custody’s letters, communications, and grievances. You will prepare and review technical letters for the signature of the Administrator, Assistant Director, or Director. Track all adults in custody while out-to-court for resentencing, follow up with disposition of court cases. Update detainers and/or adding additional sentences. Monitor Oregon Department of Corrections adults in custody incarcerated outside Oregon Department of Corrections facilities that have concurrent or consecutive Oregon Department of Corrections sentences and notify Transport with proper documentation when an adult in custody needs to be returned to Oregon Department of Corrections. Enter warrants as necessary and verify they have been returned to Oregon Department of Corrections custody.
The right person for this job is detail oriented, not intimidated to follow a thread through legal orders and records and has a strong sense of time management to track multiple priorities.
This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
Minimum Qualifications
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
An equivalent combination of education and experience.
Requested Skills
Cover Letter
Please submit a cover letter no longer than 2 pages addressing your experience gathering documents, investigating, and making a decision based off of complex rules, laws, or policies. How did you stay organized, what challenges did you face, and what tools did you use?
Failure to upload a cover letter or fully address the prompt may result in the dismissal of your application.
Working Conditions
You will be working onsite in Wilsonville. You may have contact with adults in custody.
About The Department
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to promote public safety by holding offenders accountable for their actions and reducing the risk of future criminal behavior.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Additional Information – Please monitor your Workday and email accounts. You may be contacted through Workday or have additional tasks to complete.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application.
Questions
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Grant Yoder, [email protected]
Reference Number: 164873
09/06/2024
Application Deadline
09/16/2024
Agency
Department of Corrections
Salary Range
$4,568 - 6,441 / Month
Position Type
Employee
Position Title
Prison Term Analyst, Administrative Specialist 2 (Wilsonville)
Job Description
Req-164873
Prison Term Analyst, Administrative Specialist 2 ( Wilsonville)
Oregon Department of Corrections
About The Job – Your Role
As a Prison Term Analyst your primary duties will be to calculate the on-time release date of adults in custody sentenced to the incarceration with the Department of Corrections, and to help facilitate the appropriate housing and program eligibility of adult in custody in preparation for their successful reentry into the community by complying with judgments and statutes. You will interpret and analyze basic and complex judgment orders using unit policies and procedures as a foundation for determining the courts intent regarding sentence and program eligibility accurately applying governing statutes, rules, policies, and procedures to confirm compliance.
You will research and calculate accurate release dates and analyze data to identify problems with calculations and use systematic fact-finding measures. There is considerable collaboration with various states, county, and federal agencies in acquiring and correcting information related to and affecting the adults in custody’s sentence computation. You will investigate and research criminal history to create timeline using various legal documents.
You will determine time served credit based on judgments, crime dates, sentencing dates, and actual crimes. You will run pre-release checks for possible warrants, review conduct compliance, and gather release information. This role communicates release information, approval, or changes to institutions and stakeholders. You will input and track detainers which can affect program eligibility, classification, and interstate agreements on detainer processes.
This position calculates time available for retractions upon request from hearings, modifies sentence calculations by applying, retracting, or restoring extra good time, statutory good time, and earned time credits, and explains both in writing and verbally, sentence calculation that may be complex and technical, and the laws and rules governing sentencing, to people of diverse education, language, and cultural backgrounds. You will respond to adult in custody’s letters, communications, and grievances. You will prepare and review technical letters for the signature of the Administrator, Assistant Director, or Director. Track all adults in custody while out-to-court for resentencing, follow up with disposition of court cases. Update detainers and/or adding additional sentences. Monitor Oregon Department of Corrections adults in custody incarcerated outside Oregon Department of Corrections facilities that have concurrent or consecutive Oregon Department of Corrections sentences and notify Transport with proper documentation when an adult in custody needs to be returned to Oregon Department of Corrections. Enter warrants as necessary and verify they have been returned to Oregon Department of Corrections custody.
The right person for this job is detail oriented, not intimidated to follow a thread through legal orders and records and has a strong sense of time management to track multiple priorities.
This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
Minimum Qualifications
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
An equivalent combination of education and experience.
Requested Skills
- Reviewing Warrants
- Law Enforcement Database System (LEDS) Certification
- Reviewing and interpreting court orders, including sentencing
- Working with criminal justice agencies
- Investigating and researching criminal histories
- Calculations based on facts and the use of a systematic fact finding measure
- Preparing written letter, emails, and legal documents responding to requests and explaining decisions
- Interpreting and applying laws, rules, and policies
- Working independently to set priorities, meet deadlines, and manage a caseload
- Reviewing Statements of Imprisonment
- DOC400
- eCourts
- Editing and proofreading documents
Cover Letter
Please submit a cover letter no longer than 2 pages addressing your experience gathering documents, investigating, and making a decision based off of complex rules, laws, or policies. How did you stay organized, what challenges did you face, and what tools did you use?
Failure to upload a cover letter or fully address the prompt may result in the dismissal of your application.
Working Conditions
You will be working onsite in Wilsonville. You may have contact with adults in custody.
About The Department
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to promote public safety by holding offenders accountable for their actions and reducing the risk of future criminal behavior.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
- Family health, vision, and dental insurance
- Vacation, sick leave, and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and long-term disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
- And more
- After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
- Top candidates will be referred to the hiring manager.
- The hiring manager will review your application and schedule interviews.
- Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
- Final candidates will have a background check, PREA check, and reference checks.
- A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
- A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Additional Information – Please monitor your Workday and email accounts. You may be contacted through Workday or have additional tasks to complete.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application.
Questions
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Grant Yoder, [email protected]
Reference Number: 164873
- Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
- Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
- ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
- This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
- This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.