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IPG Health

Associate, Business Affairs

60K-70KFull-time

8mo

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Job Summary: Opportunity to join the production department with the ability to learn and develop business affairs / production skills. In partnership with other agency stakeholders, be a part of the integrated content production process across the IPG Health client roster for small scale production projects.


Essential Functions:

  • Business Affairs Support:
  • Work with Business Affairs Managers to help prepare production documents.
  • Production Strategy:
  • Review creative for production projects for assigned clients.
  • Project Management:
  • Manage projects from concept to completion for all business affairs related responsibilities.
  • Production Financial Management:
  • Manage vendor relationships for contracts and billing requirements.
  • Intro to Talent:
  • Opportunity to learn SAG-AFTRA contracts and nonunion guidelines.
  • Resource Management:
  • Maintain timely & accurate reporting of production projects and time reporting.


Job Duties & Responsibilities:


  • Business Affairs Support:
  • Support Business Affairs Managers to prepare purchase orders, insurance declarations.
  • Manage new vendor set up and vendor payment inquiries.


  • Production Strategy:
  • Work closely with Production, Account Management, and other internal partners to manage assigned production projects from conception through final delivery with guidance from Business Affairs leads.
  • Review creative materials at all stages to advise production and talent requirements.
  • Identify, manage, and communicate potential legal issues during the production process such as copyright and intellectual property rights clearance.
  • Advise colleagues on client/agency guidelines and best practices.


  • Project Management:
  • Effectively manage small scale production upon assignment. Projects may consist of award shows, internal client videos, social posts, internal studio projects and other beginner friendly production projects.
  • Ballpark costs with Producers to gauge client feasibility for production projects.
  • Partner with Producer to ensure project is on time and on budget based on specs and confirmed deliverables.
  • Review casting/talent/production specs to ensure alignment with creative, deliverables and client and agency guidelines.
  • Review and negotiate vendor bids and agreements with Producer.
  • Manage stock music licenses.
  • Create and issue award documents including vendor purchase orders, insurance, licensing, and other production related agreements.


  • Production Financial Management:
  • Manage all finances related to production, including creation and reconciliation of estimates, vendor PO and invoice management, payment inquiries and job status maintenance.
  • Communicate with Producers, Account Teams, & Finance to actualize & close jobs and manage client accruals on projects as needed.


  • Intro to Talent:
  • Learn the rules and regulations of the SAG-AFTRA Commercials Contract, SAG-AFTRA Co/Ed Contract and nonunion talent implications.
  • Consult with Talent Management on project talent requirements.


  • Resource Management:
  • Utilize multiple platforms to perform daily tasks in addition to managing & updating internal tracking documents.
  • Maintain shared server with all appropriate documents, including a detailed job jacket to be referenced for audits & billing questions from Agent and Client inquiries.
  • Maintain accurate timesheets that are completed by required deadlines.


Knowledge & Skills:

  • Working knowledge of an advertising agency production and billing processes.
  • A commitment to learn the nuts and bolts of Business Affairs with a strong work ethic.
  • Competent in software specific to the client and agency processes including Outlook, Microsoft Word, Excel, Teams, PowerPoint, etc.
  • Strong written and verbal communication.
  • Strong multi-tasking and prioritization ability.
  • Strong organizational skills.


Competencies:

  • Entrepreneurial Spirit: Self-motivated with a problem-solving attitude in a fast-paced, deadline driven environment.
  • Problem Solving: Demonstrates strategic thinking that allows for production solutions.
  • Pride in Work: Maintains passion and confidence in their work.
  • Collaborative Nature: Ability to work effectively in a team environment.
  • Communication: Demonstrates clear concise written and verbal communication.
  • Organization: Demonstrate organizational and time management skills and a strong attention to detail.