American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University
Department
School of Public Affairs
Time Type
Full time
Work Modality
Hybrid 01 (On Campus 3-4 Days/Week)
Union
SEIU Local 500 - Provost & Enrollment Division
This position is part of a collective bargaining unit represented by SEIU Local 500 - Provost & Enrollment Division. That means the terms and conditions of your employment are governed by university policy (including the Staff Personnel Policies Manual) and any collective bargaining agreement entered into between American University and SEIU Local 500 - Provost & Enrollment Division.
Job Description
Summary:
Under the supervision of the Chair, the Sr. Administrative Assistant manages the administrative needs of the Department, serves as the assistant to the Chair, and provides administrative support to faculty, staff, and students within the Department. This position requires the ability to work independently to exercise sound judgment and tact in dealing with people, to maintain confidentiality with sensitive information and records and to work amicably as a member of a team. This position reports directly to the Chair of the Department of Justice, Law and Criminology. This position may supervise part time staff members or student workers.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.
Other Details
American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.
Contact Us
For more information or assistance with the American University careers site, email [email protected].
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.
Department
School of Public Affairs
Time Type
Full time
Work Modality
Hybrid 01 (On Campus 3-4 Days/Week)
Union
SEIU Local 500 - Provost & Enrollment Division
This position is part of a collective bargaining unit represented by SEIU Local 500 - Provost & Enrollment Division. That means the terms and conditions of your employment are governed by university policy (including the Staff Personnel Policies Manual) and any collective bargaining agreement entered into between American University and SEIU Local 500 - Provost & Enrollment Division.
Job Description
Summary:
Under the supervision of the Chair, the Sr. Administrative Assistant manages the administrative needs of the Department, serves as the assistant to the Chair, and provides administrative support to faculty, staff, and students within the Department. This position requires the ability to work independently to exercise sound judgment and tact in dealing with people, to maintain confidentiality with sensitive information and records and to work amicably as a member of a team. This position reports directly to the Chair of the Department of Justice, Law and Criminology. This position may supervise part time staff members or student workers.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Administrative Support
- Provides administrative support to assist faculty, staff, and students with basic administrative functions.
- Serve as the Chair’s assistant regarding all aspects of Department of Justice, Law and Criminology duties and academic responsibilities.
- Duties include: filing and record-keeping; providing administrative support to faculty, staff, and students; drafting memoranda on behalf of the Chair; corresponding professionally with others inside and outside the university; responding to inquiries about the department; creating and maintaining spreadsheets tracking department budgets and expenses; processing travel and expense reimbursements; creating and maintaining databases; providing administrative support for comprehensive exams; and coordinating faculty searches.
- Budget
- Monitor the JLC departmental operating budget and credit card spending along with any internally restricted accounts monthly to ensure fiscal responsibility and compliance.
- Work in cooperation with the SPA Budget team to process internal awarded staff, student and faculty accounts and awards.
- Prepare requests and process approved orders of supplies and equipment requested faculty and students.
- Create positions and initiate hiring, payroll, and termination actions for any student or part-time staff in JLC as needed.
- Course Scheduling
- Maintain Department of Justice, Law and Criminology class schedules including all changes in faculty, course, and enrollment information.
- Assist with the preparation and implementation of the academic schedule.
- Prepares status reports for the Chair and consult with department advisers regarding student needs and course requirements.
- Maintain an up to date list of all courses being taught each semester, communicate with the SPA Faculty and Budget teams to ensure that all payments for teaching to adjunct and online course coordinators are set up before the beginning of each semester, and notify the SPA Faculty and Budget teams about any course changes that would affect payments throughout the semester.
- Faculty Affairs
- Maintain departmental files including office hours, curricula vita, scholarly and academic work by faculty, and computer databases to ensure that the files are kept in an orderly fashion.
- Assist with the coordination of adjunct faculty selection and hiring. Support departmental recruitment and retention activities in coordination with faculty members and Dept. Chair. Maintain careful records of all faculty members within the department.
- Other duties as assigned by the Chair.
- $40,000-$45,000 annually.
- Full time.
- 35 hours per week.
- Hybrid. (3-4 days per week on campus work required)
- Associate's degree or equivalent required.
- 1-3 years’ experience in an office setting required, or equivalent in education and experience.
- Bachelor’s degree preferred.
- 2-4 years of relevant experience preferred.
- Experience in an academic setting preferred.
- The incumbent may manage student workers.
- Good written and verbal communications skills;
- Effective interpersonal skills with the ability to resolve conflict professionally and amicably;
- Outstanding organizational skills including the ability to set priorities and work in a dynamic environment under time pressure;
- The ability to learn new tasks and skills quickly;
- Experience with Workday preferred.
- Excellent computer skills, including strong aptitude with Microsoft Excel or Google Sheets and the ability to use the Microsoft Office suite
AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.
Other Details
- Hiring offers for this position are contingent on successful completion of a background check.
- Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
- Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
- American University is an E-Verify employer.
American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.
Contact Us
For more information or assistance with the American University careers site, email [email protected].
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.