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Job Title:Office Specialist - Early Childhood Education and Requisition ID number:101895
Close Date: 12:01 AM on
Organizational Unit: Early Childhood Education (10000259)
Site: Davis Center (0001)
FTE: 1.0 FTE 45 Weeks; this is based on full-time equivalency with 1.0 being full time
Union: AFSCME(29)
Functional Area: Clerical
Resume and Cover Letter are mandatory to apply for any position.
Function
Under general supervision, assist with routine administrative work; manage multiple phone lines with up to 100 calls per day; provide extensive computer work in Discovery, Access, Excel, Word and webpage maintenance; and answer questions from the general public, MPS staff and early childhood education agencies.
REPORTS TO: Office Manager, Early Childhood Education and ECS HHM Coordinator
Qualifications
Essential Functions And Responsibilities
Knowledge of:
MPS organization, operations, policies and procedures.
Trained in Discovery data system
License And Certification Requirements
A valid Minnesota State Driver’s License may be required. Specific technical training may be required for some incumbents in this job class.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work or heavy phone usage.
ORGANIZATIONAL INFORMATION
Commitment To Diversity
Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready. Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of sex, race, religion, color, creed, national origin, marital status, age, sexual preference, disability or status with regard to public assistance.
Minneapolis Public Schools strongly encourages diverse candidates to apply.
Job Title:Office Specialist - Early Childhood Education and Requisition ID number:101895
Close Date: 12:01 AM on
Organizational Unit: Early Childhood Education (10000259)
Site: Davis Center (0001)
FTE: 1.0 FTE 45 Weeks; this is based on full-time equivalency with 1.0 being full time
Union: AFSCME(29)
Functional Area: Clerical
Resume and Cover Letter are mandatory to apply for any position.
Function
Under general supervision, assist with routine administrative work; manage multiple phone lines with up to 100 calls per day; provide extensive computer work in Discovery, Access, Excel, Word and webpage maintenance; and answer questions from the general public, MPS staff and early childhood education agencies.
REPORTS TO: Office Manager, Early Childhood Education and ECS HHM Coordinator
Qualifications
- A minimum of two (2) years of experience in Communications, Journalism, Public Relations or Public
- Must possess excellent written and verbal communication skills.
- Must be able to travel between sites.
- Must be able to work two Saturdays per month and one evening per week.
- Knowledge of techniques in gathering and compiling data, and reporting findings.
- High level of technical computer skills; with knowledge of Discovery, Excel, Access and Word.
- Ability to maintain effective relationships with other employees and the general public.
- Thorough knowledge of clerical procedures and equipment.
- Ability to manage multiple phone lines.
- Ability to review and appraise proposals, programs and reports.
- Ability to make recommendations based on research and investigation, and on administrative problems and
Essential Functions And Responsibilities
- Answer multiple phone lines, schedule children for early childhood screening, and check-in parents and
- Assist professional staff with routine administrative detail.
- Compose routine correspondence.
- Conduct preliminary research, compile information, and report findings on assigned subjects.
- Web page management.
- Extensive data entry, queries, and preparation of graphs and reports.
- Assist in preparation of state reports for screening and school readiness.
- Act as a liaison with community agencies, families and the general public to answer inquiries and provide
- Assist in the placement of students in early childhood education resources, programs, activities and events.
- Provide general clerical support and departmental organization functions for the Early Childhood Education
- Maintain updated log of children who are staying at shelters.This will involve going to shelters on a scheduled basis.
- Applicable policies, procedures and regulations covering specific areas of assignment.
- Specialized MPS and state agency software applications and network operating environments.
- Customer service principles, protocols and methods.
- Business and personal computers, including spreadsheet, word processing, and database software applications.
- Principles of record keeping and records management.
- Professional standards for business correspondence, writing, spelling and grammar.
- Office practices and procedures.
- Operating business computers with standard and specialized software applications.
- Researching computer databases and compiling information for reports and special projects.
- Meeting critical time deadlines.
- Entering information into a computer system with speed and accuracy.
- Making mathematic calculations with speed and accuracy.
- Providing effective customer service, and dealing tactfully and courteously with the public
- Following verbal and written instructions.
- Establishing and maintaining effective working relationships with co-workers.
- Communicating effectively verbally and in writing.
Knowledge of:
MPS organization, operations, policies and procedures.
Trained in Discovery data system
License And Certification Requirements
A valid Minnesota State Driver’s License may be required. Specific technical training may be required for some incumbents in this job class.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work or heavy phone usage.
ORGANIZATIONAL INFORMATION
- Bargaining Unit: AFSCME
- Grade: A5 (G30)
- FLSA Status: Non-Exempt
- Job Group: Office and Clerical Support
Commitment To Diversity
Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready. Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of sex, race, religion, color, creed, national origin, marital status, age, sexual preference, disability or status with regard to public assistance.
Minneapolis Public Schools strongly encourages diverse candidates to apply.