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University of Washington

FISCAL SPECIALIST 1 (Part Time)

46K-62KWAOther

9mo

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Req #: 238182

Department: RADIOLOGY DEPARTMENT

Posting Date: 08/29/2024

Closing Info: Closes On 09/12/2024

Salary: 50% of $3,839 - $5,135 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20220908_a11y.pdf)

This is a part time position


As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.


The Department of Radiology has an outstanding opportunity for a part-time Fiscal Specialist 1 (NE S SEIU 925 Non Supv)


The Fiscal Specialist 1 contributes to the growth and success of the Department of Radiology by executing the mission and vision. A successful candidate will promote general fiscal specialist activities within the Department of Radiology.


DUTIES AND RESPONSIBILITIES

 Fiscal Assignments (90%):

  • Oversee and update fiscal record-keeping systems, databases, and spreadsheets; review financial records to detect trends and help devise corrective measures.
  • Prepare expense reports for both travel and non-travel expenses; process miscellaneous payments for non-UW travelers; manage honorarium requests and address other related requests.
  • Create catalog and blanket requisitions, coordinate with buyers on contractual inquiries, and collaborate with UW Procurement to ensure timely transaction completion.
  • Utilize the ProCard for various purchases and assist departments such as IT, labs, and recharge centers. Review and verify ProCard transactions daily, attach required documentation, and keep records of returns and payments.
  • Manage purchasing records and address related issues; review, approve, and allocate purchases to the correct worktags and category; ensure adherence to departmental, institutional, and granting agency policies, rules, and regulations.
  • Organize electronic files on the shared drive and maintain accounting records, including ProCard receipts and reimbursement documents.
  • Support higher-level fiscal officers with accounting and reporting summary information, analyze financial reports, and develop procedures; assist in budget preparation for grants or program requests; may consult with funding agencies to resolve issues and interpret guidelines.Other Assignments (10%): This position will be responsible for maintenance of day to day office activities and will share responsibilities for facilities management, surplus, inventory, and special projects.Self/Team Development
  • Participate in fostering a collaborative environment with diversity as a core value. We are passionate about building and sustaining an inclusive and equitable working environment for all students, staff, and faculty.
  • The incumbent is expected to continue to grow their own skill set necessary in their position, contribute to a team atmosphere in working with all internal/external customers, and provide thoughtful suggestions for continued improvement in work processes. MINIMUM REQUIREMENTS
  • Three years of fiscal record keeping experience, or equivalent education/experience DESIRED QUALIFICATIONS
  • Four year degree
  • Professional appearance and communication style
  • Experience with budget reconciliation
  • Intermediate Microsoft Excel experience (e.g. Pivot tables, if and lookup formulas, grouping, conditional formatting, hyperlinking, named ranges)
  • Ability to read, understand, and follow guidelines and policies.
  • Positive and collaborative nature MISSION AND VALUES Mission: To meet the clinical needs of patients and families we serve, to train the practitioners and leaders of tomorrow, and to advance imaging sciences to improve the human condition. Values:
  • Quality
  • Innovation & Impact
  • Leadership
  • Partnership
  • Fairness Internal/External Contacts:
  • UW Customers
  • Department of Radiology Faculty, Staff, and Students
  • Health Sciences Building Staff, Faculty and Students
  • Other related Faculty, Staff, and Students Supervision: This position reports to Heejin Han, Program Financial Manager in the Radiology Department. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this position, the employee is regularly required to speak or hear. The employee frequently is required to sit; use hands to write, finger, handle or feel; and reach with hands and arms. The employee may occasionally lift and/or carry up to 25 pounds. CONDITITONS OF EMPLOYMENT
  • Schedule is normally within the hours of 8a to 5p, M-F but is not always fixed and workload does vary. The incumbent¹s first responsibility is to complete tasks rather than keep to a fixed schedule. Flexibility in schedule and intensity of work is necessary.
  • Position is suitable/eligible for a hybrid telework schedule.
  • Some travel between sites will be necessary by UW Health Services or other shuttles.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.