Employment Opportunity

Department Assistant - VPMA

SALARY: $46,465.00 Annually

OPENING DATE: 8/26/2024

CLOSING DATE: 9/9/2024 11:59 p.m.

UNIT: AFSCME – Grade Level 7

DEPARTMENT: Visual, Performing, and Media Arts

REPORTS TO: Chairperson, Visual, Performing, and Media Arts

Principal Responsibilities

• Organizes and coordinates the administrative workflow.
• Responsible for coordinating complex departmental projects from inception through completion.
• Provides primary secretarial support to the department.
• Identifies problems and/or inconsistencies in the class scheduling systems and provides for their solution or correction.
• Responsible for Administrator's files, calendar, and correspondence.
• Prepares complex technical and/or statistical reports for the purpose of course level and program level assessment, student surveys, and data collection.
• Arranges, participates in, and implements meetings and conferences as directed.
• Participates in the training and motivation of other support staff.
• Provides students, employee, or department members with information and directs them to the appropriate resources.
• Operates office equipment.
• Maintains accurate files and records via manual or computerized systems.
• Orders office supplies and instructional/administrative materials as needed.
• Sorts and distributes mail within the department.
• Performs other appropriate duties as assigned that are appropriate to the position.
  
  

Minimum Qualifications

• High School Diploma or equivalent
• Previous work experience in an academic area/college/school setting
• Strong computer skills with knowledge of Microsoft Windows and Microsoft Office
• Self-motivated with excellent analytical and organizational skills
• Accuracy and close attention to detail
• Strong communication skills necessary in order to deal with a multi-faceted office environment, students and the general public
  
  

Preferred Qualifications

• Associate degree
• Working knowledge of Colleague system
  
  

Supplemental Information

SCHEDULE: Monday - Friday, 8:30 a.m. to 4:30 p.m., 35 hours per week

RETIREMENT: Pension Eligible

Any Middlesex College employee hired after September 1, 2011 will have to meet the New Jersey residency law requirement.