Local 49 of the International Union of Operating Engineers (IUOE) is seeking an experienced and highly motivated full-time Administrative Assistant in the Virginia, Minnesota office.

Duties/Responsibilities:

Providing administrative support to ensure efficient operation of the office.
Following the direction of leadership.
Receiving and placing numerous phone calls daily.
Maintains filing systems.
Responsible for confidential material.
Typing contracts, proposals, and reports.
Ensures facility stays in good, clean working order.
Maintains office supplies and coordinates maintenance of office equipment.
Maintain solid, business-like working relationships with Vendors, Contractors, Members, Retirees, and others by handling all inquiries and concerns with speed and professionalism.
Ability to effectively communicate via phone and email to ensure all Administrative Assistant duties are communicated accurately and efficiently.
Flexible in accepting assignments of various support tasks in a frequently changing work environment.
Managing multiple priorities while meeting deadlines.
Maintain member database and dispatch system.
Other related duties and responsibilities as assigned or required to meet the needs of the organization.

Required Skills/Abilities:

Performing duties independently and self-motivated
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Proficient in Microsoft Office Suite that includes Outlook, Share Point, Word, Excel
Professional and courteous telephone demeaner
Effective problem-solving skills

Education and Experience:

Bachelor’s degree preferred
Five or more years of administrative support experience

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer
Must be able to lift 15 pounds at times

This is a union position covered by a collective bargaining agreement represented by OPEIU Local 12. Excellent benefits based on OPEIU Local 12 membership include:

Starting rate of pay of $27.64 an hour with consistent increases based on months of service
100% employer paid family health insurance (including dental and vision)
One employer paid pension (currently at $6.75 an hour)
One additional employer paid pension
15 days paid vacation with increases to follow based on years of service
12 days paid sick leave
10 paid holidays
2 paid personal holidays
37.5 hour work week

Individuals applying will be subject to a criminal background examination upon being hired. Offer of employment is contingent upon successfully passing the background check.

This position reports to the Local Business Agent(s), Office Manager, and Chief of Operations of Local 49 of the International Union of Operating Engineers (IUOE).