BID/JOB ANNOUNCEMENT
Clerk IV
Bureau of Contracts, Finance & Grants
Finance Program
Number of Positions: 1
(Additional Vacancies Possible Pending Budget Approval)
Starting Salary: $48,960
This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.
BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND
Applications for this position will be accepted until 11:59pm CDT on 9/6/2024
WORKING WITH THE CHICAGO DEPARTMENT OF PUBLIC HEALTH
Mission: To work with communities and partners to create an equitable, safe, resilient and Healthy Chicago.
Role Summary
These positions will serve as essential members of the Chicago Department of Public Health to support the Finance Department with the processing of invoices for payment.
Essential Duties
Location: 111 W Washington St., Chicago, IL 60602
Days: Monday - Friday
Hours: 8:30 AM – 4:30 PM
THIS POSITION IS IN THE CAREER SERVICE
Job Posting
Aug 23, 2024, 10:24:21 AM
Minimum Qualifications
TRAINING & EXPERIENCE
Two years of progressively responsible clerical experience, or an equivalent combination of training and experience.
Considerable knowledge of general office procedures and practices. Good knowledge of bookkeeping and basic accounting techniques and principles. Good knowledge of payroll and timekeeping operations.
Knowledge & Skills
Ability to plan, assign, supervise and review the work of subordinate personnel. Ability to prepare and maintain reports and records. Ability to establish and maintain good working relationships.
Ability to maintain workflow in relation to established time schedules. Good skill in the application of clerical, accounting, bookkeeping and general office procedures and practices. Skill in using good judgement to evaluate situations and make decisions. Oral and written communication skills. Ability to deal with a large volume of invoices.
Selection Requirements
Prior to interview, qualified candidates will be invited to complete Pass/Fail testing on site on a specific date and time.
Interview: Conducted via MS Teams.
Testing: Exercise to be completed before interview, etc.
APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date.Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.
COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075.The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders.For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.
City of Chicago
Brandon Johnson, Mayor
Clerk IV
Bureau of Contracts, Finance & Grants
Finance Program
Number of Positions: 1
(Additional Vacancies Possible Pending Budget Approval)
Starting Salary: $48,960
This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.
BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND
- Check the box on your profile titled “Currently employed by the City of Chicago”
- Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)
- Select your correct bargaining unit
Applications for this position will be accepted until 11:59pm CDT on 9/6/2024
WORKING WITH THE CHICAGO DEPARTMENT OF PUBLIC HEALTH
Mission: To work with communities and partners to create an equitable, safe, resilient and Healthy Chicago.
Role Summary
These positions will serve as essential members of the Chicago Department of Public Health to support the Finance Department with the processing of invoices for payment.
Essential Duties
- Develops, updates, and resolves vendor invoice aging analyses to ensure invoices are paid on time.
- Monitors and tracks vendor invoices received via shared inbox.
- Serves as a liaison between the department and vendors to ensure fiscal deadlines are communicated timely.
- Ensures expenditure processing requests and requisition are closed out in a timely manner.
- Works with vendors to ensure department costing codes are consistent across all vendors.
- Processing of invoices, requisitions, and vouchers in the City Financial System.
- Review and reconcile invoices and vouchers for payment from the internal department database into the City Financial System.
- Review and verify daily postings of invoices in the City Financial System to ensure timely payment.
- Verify the posting of payments for such items as goods procured, services delivered.
- Liaise with internal and external partners for processing and payment.
- Filing, storage, and maintenance of departmental files.
- Ordering, storage and distribution of supplies and equipment
- Maintain departmental records and processes requests in accordance with departmental regulations.
Location: 111 W Washington St., Chicago, IL 60602
Days: Monday - Friday
Hours: 8:30 AM – 4:30 PM
THIS POSITION IS IN THE CAREER SERVICE
Job Posting
Aug 23, 2024, 10:24:21 AM
Minimum Qualifications
TRAINING & EXPERIENCE
Two years of progressively responsible clerical experience, or an equivalent combination of training and experience.
Considerable knowledge of general office procedures and practices. Good knowledge of bookkeeping and basic accounting techniques and principles. Good knowledge of payroll and timekeeping operations.
Knowledge & Skills
Ability to plan, assign, supervise and review the work of subordinate personnel. Ability to prepare and maintain reports and records. Ability to establish and maintain good working relationships.
Ability to maintain workflow in relation to established time schedules. Good skill in the application of clerical, accounting, bookkeeping and general office procedures and practices. Skill in using good judgement to evaluate situations and make decisions. Oral and written communication skills. Ability to deal with a large volume of invoices.
Selection Requirements
Prior to interview, qualified candidates will be invited to complete Pass/Fail testing on site on a specific date and time.
Interview: Conducted via MS Teams.
Testing: Exercise to be completed before interview, etc.
APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date.Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.
COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075.The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders.For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.
City of Chicago
Brandon Johnson, Mayor