Overview
Responsible for ensuring that all bills are paid in an efficient and timely manner. Reviews the work of employees in lower grades in the unit.
Responsibilities
Terms:
Union/Salary Plan/Grade: SEIU/RL-15
35 Hours A Week
Responsible for ensuring that all bills are paid in an efficient and timely manner. Reviews the work of employees in lower grades in the unit.
Responsibilities
- Leads, trains, and guides accounts payable staff regarding data entry, codes, record keeping, and transaction processing. Checks and reviews work for accuracy and adherence to agreement terms, policies, procedures, and regulations.
- Receives and processes a variety of accounts payable transactions, including simple and more complex transactions.
- Examines and verifies contracts, purchase orders, change orders, and invoices/vouchers to ensure they adhere to applicable agreements, regulations, policies, and standard operating procedures to support payment or other transactions.
- Enters, updates, and corrects invoice and procurement data.
- Runs standard reports. Identifies and corrects discrepancies as necessary.
- Prepares audit documentation for financial and compliance audits.
- Assists vendors, customers, and/or city staff with questions and issues related to accounts payable transactions. Researches and resolves answers to questions or discrepancies, forwarding only highly unusual or complex items to other staff members.
- Assists and instructs city staff (within and outside of the Auditing department) regarding proper and accurate procedures, data entry, and record management related to procurement and accounts payable transactions.
- Oversees document management for all non-payroll disbursements. Prepares and maintains logs, tracking sheets, and similar files.
- Participates in ERP system tests for upgrades and modifications.
- Performs related work as required.
- A minimum of two (2) years Supervisory experience.
- Strong written and oral communication skills.
- Ability to manage multiple projects and contracts at the same time.
- Ability to manage multiple deadlines simultaneously.
- Ability to exercise good judgment and focus on detail, as required by the job.
- Ability to work independently and collaborate with others.
- Knowledge of Microsoft Office suite and Google Suite preferred.
- Two (2) years of college-level course work (or an Associate's degree) in business, accounting, finance, or a related field, plus at least one (1) year of related experience.
- Knowledge of the City of Boston Auditing department policies, procedures, ordinances, forms, and operating procedures related to procurement, contract administration, account/fund administration, or accounts payable transactions.
Terms:
Union/Salary Plan/Grade: SEIU/RL-15
35 Hours A Week