Overview:

The Administrative Services Assistant plays a key role in ensuring the efficient handling, processing, and distribution of organizational mail, packages, and documents. This position supports daily mailroom operations, including incoming and outgoing deliveries, and contributes to broader administrative functions as directed by department leadership.

Duties & Responsibilities:

• Handles documents and forms sent via mail (or other methods) by participants and employers
• Produces and processes mass mailings
• Receives and processes specialty deliveries (USPS, FedEx, UPS, etc.)
• Distributes mail daily to staff and departments in the organization and gathers outbound mail
• Sorts and distributes incoming mail and dispatches outgoing mail
• Provide support as needed for the Mail Room, including the procurement of daily mail from the Post Office, and all deliveries or pickups from local offices.
• Provide administrative support as needed or directed on other projects or departments by Admin Services Manager or Department Director
• Other duties as assigned

 

Qualifications:

• HS Diploma required; Associate or Bachelor’s degree preferred
• 1 – 2 years related experience
• Great attention to detail
• Excellent organizational skills
• Customer service skills
• Strong knowledge of Microsoft 365 and office equipment (Copiers, Printers, Mail Meters, etc.)
• Basic understanding of database applications and other business software
• Ability to deal with sensitive and confidential documents
• Basic computer skills
• Excellent communication and multi-tasking skills
• The ability to lift heavy items and transport and/or guide up to 25 pounds of material on a car