Initial Posting Date
05/27/2025
Application Deadline
06/08/2025
Agency
Department of Corrections
Salary Range
$4,447 - $5,849
Position Type
Employee
Position Title
Administrative Specialist 1- Mailroom Specialist, Pendleton
Job Description
Req -181290
Administrative specialist 1, Mailroom Specialist (Pendleton)
EOCI – Pendleton, Oregon
Oregon Department of Corrections
About The Job – Your Role
Eastern Oregon Correctional Institution (EOCI) in Pendleton Oregon is seeking an experienced and detail-oriented Mailroom Specialist to manage the intake, inspection, processing, and distribution of all mail within the institution. This critical role ensures that all incoming Adult in Custody (AIC) mail is sorted, opened, and thoroughly searched for contraband or prohibited items within a strict 48-hour timeline, while also processing staff mail, newspapers, magazines, and books within a 4-day timeline. The specialist is responsible for identifying and confiscating prohibited mail items, preparing confiscation notices and violation reports, and coordinating with security and rehabilitation supervisors when appropriate.
This position also maintains the chain of evidence for any contraband suspected to be criminal in nature, handles outgoing mail including letters, packages, certified and registered mail, and manages communication with external carriers such as USPS, UPS, and FedEx. The Mailroom Specialist monitors mail for sensitive information such as notifications of family deaths, suicidal information, or reports of criminal activity, and forwards these to the appropriate staff or agencies.
Additional duties include maintaining accurate records in accordance with DOC retention policies, responding to AIC communications and grievances, testifying in hearings and court proceedings, training light-duty staff, and providing departmental coverage as needed. The role requires active participation in statewide mailroom teleconferences and a commitment to fostering a culture of diversity, inclusion, and respect aligned with DOC core values.
This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
Minimum Qualifications
MINIMUM QUALIFICATIONS
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
An equivalent combination of education and experience.
Requested Skills
Exposure to adult male felons within an adult correctional institution. Daily exposure to inclement weather conditions during the retrieval and delivery of mail; exposure to body fluids and other materials that may be present in AIC mail. This employee has exposure to public threats, and has one-to-one contact with male AIC’s, which increases the risk of physical injury, death, or being taken hostage. There is an inherent responsibility to assist in emergencies and may be assigned to any area within the facility.
About The Department
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.
Questions
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Chris Elliott, [email protected]
Reference Number: REQ-181290
05/27/2025
Application Deadline
06/08/2025
Agency
Department of Corrections
Salary Range
$4,447 - $5,849
Position Type
Employee
Position Title
Administrative Specialist 1- Mailroom Specialist, Pendleton
Job Description
Req -181290
Administrative specialist 1, Mailroom Specialist (Pendleton)
EOCI – Pendleton, Oregon
Oregon Department of Corrections
About The Job – Your Role
Eastern Oregon Correctional Institution (EOCI) in Pendleton Oregon is seeking an experienced and detail-oriented Mailroom Specialist to manage the intake, inspection, processing, and distribution of all mail within the institution. This critical role ensures that all incoming Adult in Custody (AIC) mail is sorted, opened, and thoroughly searched for contraband or prohibited items within a strict 48-hour timeline, while also processing staff mail, newspapers, magazines, and books within a 4-day timeline. The specialist is responsible for identifying and confiscating prohibited mail items, preparing confiscation notices and violation reports, and coordinating with security and rehabilitation supervisors when appropriate.
This position also maintains the chain of evidence for any contraband suspected to be criminal in nature, handles outgoing mail including letters, packages, certified and registered mail, and manages communication with external carriers such as USPS, UPS, and FedEx. The Mailroom Specialist monitors mail for sensitive information such as notifications of family deaths, suicidal information, or reports of criminal activity, and forwards these to the appropriate staff or agencies.
Additional duties include maintaining accurate records in accordance with DOC retention policies, responding to AIC communications and grievances, testifying in hearings and court proceedings, training light-duty staff, and providing departmental coverage as needed. The role requires active participation in statewide mailroom teleconferences and a commitment to fostering a culture of diversity, inclusion, and respect aligned with DOC core values.
This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
Minimum Qualifications
MINIMUM QUALIFICATIONS
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
An equivalent combination of education and experience.
Requested Skills
- Strong Organizational Skills: Proven ability to manage tasks efficiently, prioritize responsibilities, and maintain an orderly workflow.
- Attention to Detail: Consistently thorough in performing tasks, ensuring accuracy in sorting, labeling, and tracking packages or documents.
- Effective Communication: Skilled in both verbal and written communication to interact professionally with coworkers, management, and external contacts.
- Mailroom Equipment and Technology Proficiency: Experienced in operating standard mailroom tools such as postage meters, scanners, label printers, and sorting machines.
- Computer Literacy: Competent in using basic computer applications, particularly those related to data entry, record-keeping, and inventory tracking.
- In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
- The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
- Please monitor both your email and Workday account for updates regarding this recruitment.
- As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
- Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.
Exposure to adult male felons within an adult correctional institution. Daily exposure to inclement weather conditions during the retrieval and delivery of mail; exposure to body fluids and other materials that may be present in AIC mail. This employee has exposure to public threats, and has one-to-one contact with male AIC’s, which increases the risk of physical injury, death, or being taken hostage. There is an inherent responsibility to assist in emergencies and may be assigned to any area within the facility.
About The Department
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
- Family health, vision, and dental insurance
- Vacation, sick leave, and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and long-term disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
- And more
- After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
- Top candidates will be referred to the hiring manager.
- The hiring manager will review your application and schedule interviews.
- Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
- Final candidates will have a background check, PREA check, and reference checks.
- A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
- A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.
Questions
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Chris Elliott, [email protected]
Reference Number: REQ-181290
- Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
- Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
- ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
- This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
- This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.