Job Class: Office and Administrative Specialist, Senior
Agency: MN Department of Natural Resources
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Department of Natural Resources is seeking to fill one temporary full-time Office & Admin Specialist Senior position located at the Central Office Headquarters in St. Paul, MN. This position provides administrative support to the Policy and Planning section and Chief Financial Officer in the Operations Services Division. This is a temporary appointment with an end date of November 5th, 2025.
Responsibilities include:
Minimum Qualifications
No driving duties are required.
Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).
It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-472-6512 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Anthony Alongi at [email protected] or 651-259-5339.
If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at [email protected]. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Rebecca McMillen at [email protected].
Working together to improve the state we love.
What do Minnesota's State employees have in common?
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [email protected] and let us know the support you need.
Agency: MN Department of Natural Resources
- Job ID: 86442
- Location: St. Paul
- Telework Eligible: Yes, Hybrid 50%
- Full/Part Time: Full-time
- Regular/Temporary: Temporary
- Who May Apply: Open to all qualified job seekers
- Date Posted: 05/23/2025
- Closing Date: 06/12/2025
- Hiring Agency/Seniority Unit: Department of Natural Resources
- Division/Unit: Operation Services Division - Central Office
- Work Shift/Work Hours: Shift
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $21.90 - $29.65 / hourly
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/ AFSCME
- Work Area: St. Paul, MN
- End Date: 11/05/2025
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Department of Natural Resources is seeking to fill one temporary full-time Office & Admin Specialist Senior position located at the Central Office Headquarters in St. Paul, MN. This position provides administrative support to the Policy and Planning section and Chief Financial Officer in the Operations Services Division. This is a temporary appointment with an end date of November 5th, 2025.
Responsibilities include:
- Serve as project administrator on specific projects led by Office of Policy and Planning, including projects involving records management, library, data governance, continuous improvement, strategic planning, data practices, and/or rulemaking administration;
- Provide administrative support to the process of soliciting, selecting, announcing, and disseminating Commissioner's Awards; and
- Provide administrative support to section manager and staff as appropriate for travel arrangements, coordinate support activities with collogues across the division and agency, and assist the team as needed to ensure its operational success.
Minimum Qualifications
- Advanced word processing skills sufficient to carry out administrative tasks and ensure documents and records are complete, accurate, and current.
- Customer service skills sufficient to respond promptly, professionally, and accurately to DNR personnel, vendors, the public, and other local, state, and federal agencies.
- Proofreading/editing skills to ensure accuracy of written materials.
- Advanced skills in spreadsheet and database software sufficient to accurately enter data, retrieve information, manage data, and generate reports.
- Ability to develop administrative and programmatic procedures sufficient to create and modify procedures and manage electronic filing systems.
- Spelling and grammar skills sufficient to accurately format and prepare letters, memorandum, forms, graphs, and legislative reports.
- Knowledge of general office equipment, such as desktops and laptops; connectivity requirements for any remote/home office setups; standard multi-function machines for copying, scanning, and printing; and conventional phone and email systems.
- Electronic and paper file management skills sufficient to maintain accurate, accessible, and audit-ready accounts of important agency communications and official records, as well as material necessary for successful planning and implementation of team projects.
- Excellent oral and written communication skills sufficient to implement internal processes with customers, staff, and contractors.
- Four (4) years of experience in an advanced administrative support role performing the following duties: supporting project managers or executives in planning and implementing complex initiatives; maintaining and/or making accessible records; and/or working with complex financial or other business data.
- Experience with Microsoft Word, Excel, PowerPoint, and/or Teams at an advanced level.
No driving duties are required.
Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).
It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:
- Conflict of Interest Review
- Criminal History Check
- Education Verification
- Employment Reference / Records Check
- License / Certification Verification
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-472-6512 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.
Contact
If you have questions about this position, contact Anthony Alongi at [email protected] or 651-259-5339.
If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at [email protected]. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Rebecca McMillen at [email protected].
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
- Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [email protected] and let us know the support you need.