Position Description
Function as part of a team in providing a range of specialized legislative support functions that enable the City Council to conduct its official functions in governing the City of Minneapolis
Work Location
This position currently works on-site only.
The City of Minneapolis does not sponsor applicants for work visas.
Job Duties And Responsibilities
Minimum Education
Bachelor's degree in Public Administration, Political Science, Communications, Legal Studies or equivalent.
Minimum Experience
Three (3) or more years of experience in a position performing similar duties.
Equivalency
An equivalent combination of education and experience closely related to the duties of the position MAY be considered.
Required Attachments
You must attach a resume and cover letter to your application and complete the supplemental questions. Without a resume and cover letter, the application may be deemed as incomplete and will not be considered further.
Selection Process
The selection process will consist of one or more of the following steps: a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.
Background Check
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.
Union Representation
This position is represented by a collective bargaining agreement between the City of Minneapolis and the AFSCME General Unit #9. For more information on the terms and conditions of this agreement please visit: https://www2.minneapolismn.gov/government/departments/hr/labor-agreements/afscme-general-unit/
Eligible List Statement
The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire three months after it has been established.
Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.
Knowledge, Skills And Abilities
The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.
Benefits Summary
Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page.
Insurance
Health insurance
Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.
Dental insurance
The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.
Life insurance
The city provides basic life insurance of one times your annual salary up to $50,000. You can elect to purchase optional life insurance.
Paid time off
Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements.
Paid parental leave
City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.
Retirement
City employees earn a pension and may choose to participate in additional retirement savings programs.
Eligible City employees may choose to participate in the following transportation programs:
To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees.
Other Perks
Employees can also take advantage of flexible spending accounts, the Emotional Wellbeing Solutions, health club discounts and more.
01
How did you find out about this position? (Select all that apply)
Please specify where you heard about this position (e.g., website name, City of Minneapolis employee name, job fair, professional association).
03
What is the highest level of education that you have successfully completed?
How many years of professional work experience do you have with creating agendas, scheduling/preparing committee meetings and composing meeting minutes?
Describe your experience creating agendas, scheduling/preparing committee meetings and composing meeting minutes. If you do not have this experience, type "None" in the space provided.
06
How many years of experience do you have working in a public sector environment (federal/state/county/municipal government agency or public education)?
Describe your experience working in local government referencing jobs listed in your application/resume. If you do not have this experience, type "None" in the space provided.
08
How many years of experience do you have working with Elected Officials?
Describe your experience working with elected officials referencing jobs listed in your application/resume. If you do not have this experience, type "None" in the space provided.
10
I have obtained certification through the Minnesota Clerks and Finance Officers Association (MCFOA) or an equivalent certification program.
Function as part of a team in providing a range of specialized legislative support functions that enable the City Council to conduct its official functions in governing the City of Minneapolis
Work Location
This position currently works on-site only.
The City of Minneapolis does not sponsor applicants for work visas.
Job Duties And Responsibilities
- Function as interdepartmental liaison and process navigator by anticipating, addressing, and assisting in identifying and resolving issues, questions, and concerns about policy proposals, business matters, and other items in the legislative process.
- Interpret, consistently apply and provide sound and reliable advice and guidance related to the City Charter and City Codes, applicable laws and regulations, Council Rules, and other sources as they pertain to the City's legislative process.
- Research and develop recommendations regarding complex a City and/or sensitive issues and items and facilitates resolution of procedural challenges to support desired outcomes and results.
- Maintain civic resources about the City's governance structure and legislative processes; educate and assist the public on various civic matters, including how to effectively interact with City officials and participate in the legislative process at public hearings/meetings.
- Provide research and reference support to elected officials, departments and staff, and the public, and answers inquiries and requests regarding the status of various proposals and business matters.
- As part of a team, functions as a content manager for the City's Legislative Information Proactively and effectively participates in the administration of LIMS, a comprehensive automated workflow and publication system that supports the City's legislative processes.
- Participate in developing legislative process standards, protocols, and style guides and enforces the same with City leaders and departments.
- Organize, proof/edit, and oversee regular content publication via LIMS that relates to the legislative process and assigned decision-making bodies, including calendars, notices, reports, exports, agendas, ordinances and resolutions, etc. Train users on the system, as well as legislative procedures, rules, and related matters.
- Maintain lists for legislative accounts using GovDelivery and prepares and distributes regular content updates.
- Ensure professional secretariat services are provided according to established standards for all decision-making bodies supported by the Office of City Clerk.
- Produce official calendars, public notices, and legal advertisements; coordinates internal reviews; and expedites follow-up actions as necessary to provide seamless scheduling functions for public hearings, meetings, and similar events.
- Produce meeting agendas, reports, and other documents for assigned decision-making bodies and the associated internal workflows, reviews, and related matters for individual agenda items.
- Attend meetings to provide staff support.
- Act as a visible representative of the City Clerk/Clerk's Office in public hearings and meetings, performing responsible duties dictated by state statutes, City Charter, and Council Rules.
- Anticipate and address issues or challenges with motions, amendments, and related matters and, as necessary, acts to assure clarity prior to any action being taken.
- Provide on-the-spot advice to the presiding officer and members of decision-making bodies procedures.
- Record proceedings and produce the official records of any actions taken or decisions made in conformance with established standards and protocols and applicable laws, rules, and regulations.
- Ensure all votes taken are recorded and processed accurately and in accordance with all legal requirements.
- Prepare publication, and permanent preservation of official records in compliance with applicable laws, rules and regulations, policies, and procedures.
- Provide legislative drafting support for Council Members in preparing and distributing motions, amendments, ordinances and resolutions, scripts, and other materials and provides advice and assistance on the same to City departments.
- Participate in various professional organizations and conferences to acquire and maintain appropriate industry certifications reflecting requisite training, testing, and subject-matter knowledge as a municipal clerk.
Minimum Education
Bachelor's degree in Public Administration, Political Science, Communications, Legal Studies or equivalent.
Minimum Experience
Three (3) or more years of experience in a position performing similar duties.
Equivalency
An equivalent combination of education and experience closely related to the duties of the position MAY be considered.
Required Attachments
You must attach a resume and cover letter to your application and complete the supplemental questions. Without a resume and cover letter, the application may be deemed as incomplete and will not be considered further.
Selection Process
The selection process will consist of one or more of the following steps: a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.
Background Check
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.
Union Representation
This position is represented by a collective bargaining agreement between the City of Minneapolis and the AFSCME General Unit #9. For more information on the terms and conditions of this agreement please visit: https://www2.minneapolismn.gov/government/departments/hr/labor-agreements/afscme-general-unit/
Eligible List Statement
The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire three months after it has been established.
Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.
Knowledge, Skills And Abilities
- Relevant certifications desirable.
- Excellent oral and written communication skills.
- Ability to interact with the public, elected officials, co-workers, and the media in a professional and courteous manner.
- Strong Knowledge of modern office procedures, methods, and equipment.
- Knowledge of and the ability to use modern office software and computer database software programs and ability to use web application systems used by the City.
- Ability to work under pressure, meet deadlines, and adapt to last minute changes.
- Ability to translate complex concepts into a clear and accurate product for action by elected officials.
The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.
Benefits Summary
Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page.
Insurance
Health insurance
Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.
Dental insurance
The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.
Life insurance
The city provides basic life insurance of one times your annual salary up to $50,000. You can elect to purchase optional life insurance.
Paid time off
Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements.
Paid parental leave
City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.
Retirement
City employees earn a pension and may choose to participate in additional retirement savings programs.
- Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.
- Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).
Eligible City employees may choose to participate in the following transportation programs:
- Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.
- Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars.
To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees.
Other Perks
Employees can also take advantage of flexible spending accounts, the Emotional Wellbeing Solutions, health club discounts and more.
01
How did you find out about this position? (Select all that apply)
- Recruiter
- City of Minneapolis website
- City of Minneapolis employee
- City of Minneapolis job interest card
- City of Minneapolis Career Opportunities Bulletin
- Friend or family member
- League of Minnesota Cities website
- Diversityjobs.com website
- Governmentjobs.com website
- Indeed.com website
- Minnesotajobs.com website
- Minnesota Council of Nonprofits Website
- Other website
- Other social media site
- Newspaper
- Other media
- College or University
- Community organization
- Job Fair
- Professional association
- Site Visit
Please specify where you heard about this position (e.g., website name, City of Minneapolis employee name, job fair, professional association).
03
What is the highest level of education that you have successfully completed?
- High School Diploma/GED
- Some College
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Doctorate
How many years of professional work experience do you have with creating agendas, scheduling/preparing committee meetings and composing meeting minutes?
- None
- Less than 3 years
- 3 years to less than 5 years
- 5 years to less than 7 years
- More than 7 years
Describe your experience creating agendas, scheduling/preparing committee meetings and composing meeting minutes. If you do not have this experience, type "None" in the space provided.
06
How many years of experience do you have working in a public sector environment (federal/state/county/municipal government agency or public education)?
- None
- Less than 3 year
- 3 years to less than 5 years
- 5 years to less than 7 years
- More than 7 years
Describe your experience working in local government referencing jobs listed in your application/resume. If you do not have this experience, type "None" in the space provided.
08
How many years of experience do you have working with Elected Officials?
- None
- Less than 3 years
- 3 years to less than 5 years
- 5 years to less than 7 years
- More than 7 years
Describe your experience working with elected officials referencing jobs listed in your application/resume. If you do not have this experience, type "None" in the space provided.
10
I have obtained certification through the Minnesota Clerks and Finance Officers Association (MCFOA) or an equivalent certification program.
- Yes
- No
- Required Question