Job Description
VTA’s Engineering and Program Delivery Division is looking for a positive and results-oriented candidate to lead the document control group and administer the program management information system and other software solutions for project delivery.
Ideal Candidate must have sufficient experience supervising a document control group, administering software, and be a critical player in the implementation and administration of software solutions for capital project delivery. They must have excellent analytical and problem-solving skills; writing and interpersonal skills to collaborate with cross-functional teams while managing and prioritizing assignments to meet deadlines.
Definition
Under direction, a Senior Management Analyst supervises the work of professional level analytical staff; performs the most complex professional level analytical staff studies and projects; serves as a consultant to management on policy and planning activities; and serves as a program manager.
Distinguishing Characteristics
This advanced professional is also the working supervisory level of the series. Incumbents supervise the work of professional level analytical staff in addition to performing the most complex and responsible duties. This classification works with a high degree of independence and is expected to carry out necessary activities without direction, except, as new or unusual circumstances require. The Senior Management Analyst serves as a subject expert in a particular area and provides direction assistance and input on policy development.
This level typically reports to a division director, assistant division director, department head, or assistant department head.
About The Division
This division is responsible for the design and construction of all capital projects and infrastructure required to provide a safe, reliable and efficient transportation system for Santa Clara County. These responsibilities include program and project management, design development, engineering management, project controls, construction management and turnover of various projects that are part of VTA's rail, facilities and highway transportation improvement programs.
This division is also responsible for the implementation of the projects identified in the 2000 Measure A Program, which includes the planning, design, and construction of the Bay Area Rapid Transit (BART Silicon Valley) Project. This project will extend the BART regional heavy rail system to Milpitas, San Jose and Santa Clara. Click here for the Divisional Organization Chart.
About VTA
The Santa Clara Valley Transportation Authority employs more than 2,000 people dedicated to providing solutions that move Silicon Valley. Unique among transportation organizations in the San Francisco Bay Area, VTA is Santa Clara County’s authority for transit development and operations (light rail and bus), congestion management, transportation-related funding, highway design and construction, real estate and transit-oriented development, and bicycle and pedestrian planning. With local, state, and federal partners, VTA works to innovate the way Silicon Valley moves and provide mobility solutions for all.
Santa Clara Valley Transportation Authority (VTA) is an independent special district that provides sustainable, accessible, community-focused, innovative, and environmentally responsible transportation options promoting the region's vitality. VTA provides bus, light rail, and paratransit services and participates as a funding partner in regional rail services, including Caltrain, Capital Corridor, and the Altamont Corridor Express.
To learn more, go to: vta.org.
Our Community
Santa Clara County, sometimes referred to as “Silicon Valley”, is unique for its innovation, natural attractions, and social diversity. With numerous amenities and perfect weather, it has long been considered one of the best places in the United States to live and work. calendar of festivals and celebrations supports the community spirit. Nearby open space provides easy access to mountain parks, trails, lakes, streams, and beautiful coastal beaches. San José has received accolades for its vibrant neighborhoods, healthy lifestyle, and diverse attractions from national media, including Business Week and Money magazines.
The county’s population of 1.9 million is the largest in Northern California and is rich in ethnic culture and diversity. Enjoy access and the option to explore our closely neighboring counties of San Francisco and Alameda.
Classification Unit: AFSCME
Application deadline: 5/26/2025 at 11:59p
Tentative Interview Dates: June 23 - 27
Essential Job Functions
Typical Tasks
Duties performed may vary depending on area of assignment.
Employment Standards
Training, education, and experience that demonstrates possession of the required knowledge and abilities.
Development of the required knowledge, skills, and abilities is typically obtained through a combination of training, education, and experience equivalent to graduation from an accredited college or university with a degree in public or business administration, or a related field, and four years of increasingly responsible experience performing management analysis for a public or private sector organization, with at least two years at the level of Management Analyst or equivalent. Experience in a lead or supervisory capacity is desirable.
Supplemental Information
What’s in it for You?
Health: VTA participates in a CalPERS-sponsored medical plan with VTA contribution to employee and dependent premium health insurance premiums. Employees pay a monthly contribution of any amount in excess of the Kaiser Bay Area Family rate.
Flex Spending Account: $300 employer-funded Health FSA for eligible employees
Vision: VSP full premium for employees and eligible dependents
Dental: Delta Dental full premium for employees and eligible dependents
Leave: 17 days of vacation (accrued), 80 Hours of sick time (accrued), 12 paid holidays per year, and 1 floating holiday per year.
Retirement
For more information about our VTA Forward Plan, visit: https://www.vta.org/VTAForward
General Instructions
Please read this entire job announcement before applying for the position. Print and keep a copy of this announcement so that you can refer to it. Questions not answered within this job announcement may be sent to [email protected].
To ensure consideration, completed applications must be submitted online to the Human Resources department by the stated closing time and date posted. When the stated closing date is “continuous,” apply immediately; the position may close without notice. You will receive an immediate email confirming receipt of your submitted application. If you do not receive this email, contact NEOGOV's Applicant Assistance Line at (855) 524-5627 between 8:00AM to 5:00PM (PST) Monday through Friday, excluding holidays.
Only on-line applications will be accepted for this recruitment (paper applications or resumes will not be accepted). Job Interest Notification Cards, or copies of previous, partial, or un-submitted applications, are not an acceptable substitute to a completed application.
ALL APPLICATION AND TESTING NOTIFICATIONS WILL BE SENT BY E-MAIL. Applicants should select e-mail as the preferred method of notification. Candidates must maintain an up-to-date, valid and reliable e-mail address. Candidates are also responsible for maintaining up-to-date phone numbers and addresses on their on-line account. Due to the number of applications received, candidates must check their application status through their on-line account. Contact NeoGov for assistance if needed.
Information on how to apply for jobs at the VTA is available on the VTA Employment website and from the NEOGOV's Applicant Assistance Line (855) 524-5627. NeoGov Applicant support is available from 8:00AM to 5:00PM (PST) Monday through Friday, excluding holidays.
Americans with Disabilities Act Accommodations
The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you wish to request an accommodation, call the Human Resources Department at (408) 321-5575 or email at [email protected].
Application Processing Information
All related current and past work experience (including VTA experience) must be listed and fully described in the Work Experience section of the application ("See Resume" is not acceptable). Incomplete or improperly completed online applications may be rejected even if you are qualified for the position for which you are applying. It is your responsibility to ensure that the online application reflects the work experience and education needed to meet the requirements for the position you are applying for. Although your resume may have all your experience and education details, please make sure to complete each section of the online application to ensure that your information is accurately captured during our screening process.
All applications are subject to review as to meeting minimum qualifications at any point in the recruitment process. Passing any step is no guarantee of continuation if it is determined that the applicant does not meet the minimum qualifications as stated in the class specification.
Candidates found to have exaggerated/falsified their qualifications, experience, training, and/or education may be disqualified at any point in the recruitment process and may be denied future employment with the VTA.
If selected for the position, candidates will be required to complete a criminal conviction disclosure form. Candidates who successfully become VTA employees, andfail todisclose any of the criminal background information as required may be subject to discipline up to and including discharge.
Eligible Lists typically remain in effect for six (6) months. However, Human Resources may abolish Eligible Lists at any time during the six (6) month period. Human Resources may extend eligible Lists for up to two (2) years. Eligible Lists may be used for more than one recruitment. If you have questions related to an Eligible List you might be on or were on, you should contact Human Resources.
If you have questions regarding your status as an applicant for this position, please call the Human Resources Department at (408) 321-5575 or email at [email protected].
VTA is committed to providing reasonable accommodations to applicants and employees with disabilities or religious needs, absent undue hardship.
VTA is an equal employment opportunity employer. VTA does not and will not tolerate discrimination against applicants or employees on the basis of age, ancestry, color, marital status, mental or physical disability, genetic information, national, origin, immigration status, political affiliation, race, religion, creed, sex, gender identity, gender expression, sexual orientation, pregnancy, medical condition, disabled veteran or veteran status, etc.
VTA offers a generous benefit package including: vision care, a choice of health plans, dental coverage, an employee assistance program, life insurance, and liberal holiday, vacation, and sick leave. A credit union and deferred compensation are also available to employees at their option. Detailed information on VTA's benefits may be found here: https://www.vta.org/about/careers/benefits
As defined by the California Public Employees' Pension Reform Act (PEPRA):
All New/PEPRA AFSCME, SEIU, TAEA, and Non-Rep employees pay 8.0% of salary toward the required employee contribution to PERS.
Social Security taxes will be deducted from each employee's bi-weekly salary.
01
Briefly discuss your experience managing Document Control for large capital projects. Please expand on the softwares you have used. What makes you a good Document Control professional?
02
This position will act as the administrator for the project/program management information management system (PMIS) and play a lead role in the development and implementation as we expand the use of the PMIS system to other areas of project delivery. What experience do you have in the use or implementation of such systems?
03
This position requires understanding of processes, policies, procedures and other guidelines and also requires updating/development of procedures and flowcharts for various business processes in the division. Explain your experience developing procedures and flowcharts and how you have ensured compliance in your day today responsibilities.
04
This is a supervisory position that requires coordinating and levelling administrative responsibilities and work loads. What is you experience supervising, mentoring or coaching staff?
VTA’s Engineering and Program Delivery Division is looking for a positive and results-oriented candidate to lead the document control group and administer the program management information system and other software solutions for project delivery.
Ideal Candidate must have sufficient experience supervising a document control group, administering software, and be a critical player in the implementation and administration of software solutions for capital project delivery. They must have excellent analytical and problem-solving skills; writing and interpersonal skills to collaborate with cross-functional teams while managing and prioritizing assignments to meet deadlines.
Definition
Under direction, a Senior Management Analyst supervises the work of professional level analytical staff; performs the most complex professional level analytical staff studies and projects; serves as a consultant to management on policy and planning activities; and serves as a program manager.
Distinguishing Characteristics
This advanced professional is also the working supervisory level of the series. Incumbents supervise the work of professional level analytical staff in addition to performing the most complex and responsible duties. This classification works with a high degree of independence and is expected to carry out necessary activities without direction, except, as new or unusual circumstances require. The Senior Management Analyst serves as a subject expert in a particular area and provides direction assistance and input on policy development.
This level typically reports to a division director, assistant division director, department head, or assistant department head.
About The Division
This division is responsible for the design and construction of all capital projects and infrastructure required to provide a safe, reliable and efficient transportation system for Santa Clara County. These responsibilities include program and project management, design development, engineering management, project controls, construction management and turnover of various projects that are part of VTA's rail, facilities and highway transportation improvement programs.
This division is also responsible for the implementation of the projects identified in the 2000 Measure A Program, which includes the planning, design, and construction of the Bay Area Rapid Transit (BART Silicon Valley) Project. This project will extend the BART regional heavy rail system to Milpitas, San Jose and Santa Clara. Click here for the Divisional Organization Chart.
About VTA
The Santa Clara Valley Transportation Authority employs more than 2,000 people dedicated to providing solutions that move Silicon Valley. Unique among transportation organizations in the San Francisco Bay Area, VTA is Santa Clara County’s authority for transit development and operations (light rail and bus), congestion management, transportation-related funding, highway design and construction, real estate and transit-oriented development, and bicycle and pedestrian planning. With local, state, and federal partners, VTA works to innovate the way Silicon Valley moves and provide mobility solutions for all.
Santa Clara Valley Transportation Authority (VTA) is an independent special district that provides sustainable, accessible, community-focused, innovative, and environmentally responsible transportation options promoting the region's vitality. VTA provides bus, light rail, and paratransit services and participates as a funding partner in regional rail services, including Caltrain, Capital Corridor, and the Altamont Corridor Express.
To learn more, go to: vta.org.
Our Community
Santa Clara County, sometimes referred to as “Silicon Valley”, is unique for its innovation, natural attractions, and social diversity. With numerous amenities and perfect weather, it has long been considered one of the best places in the United States to live and work. calendar of festivals and celebrations supports the community spirit. Nearby open space provides easy access to mountain parks, trails, lakes, streams, and beautiful coastal beaches. San José has received accolades for its vibrant neighborhoods, healthy lifestyle, and diverse attractions from national media, including Business Week and Money magazines.
The county’s population of 1.9 million is the largest in Northern California and is rich in ethnic culture and diversity. Enjoy access and the option to explore our closely neighboring counties of San Francisco and Alameda.
Classification Unit: AFSCME
Application deadline: 5/26/2025 at 11:59p
Tentative Interview Dates: June 23 - 27
Essential Job Functions
Typical Tasks
Duties performed may vary depending on area of assignment.
- Plans, assigns, directs and reviews the work of professional level analytical staff;
- Selects, supervises, trains, motivates, evaluates and disciplines staff;
- Conducts complex and diverse organization, policy, systems, methods and procedures studies and other staff analysis activities;
- Develops study project plans, defines problem areas, determines study parameters and appropriate methodology;
- Performs complex staff analysis work concerned with developing and improving policies, plans and programs;
- Reviews, recommends and administers policies and procedures;
- Prepares and presents oral and written reports, correspondence and statistical analyses;
- Makes recommendations on a broad spectrum of specialized administrative and program related problems and advises management on impact of proposed changes;
- Serves as subject expert, and provides consultation and analyses/ recommendations in area of expertise;
- Consults with management and employees, representatives from organizations and groups, and the general public to give and/or secure necessary information;
- Performs VTA program responsibilities including work planning, budgeting, monitoring contracts, and responding to program responsibilities;
- Develops technical specifications, scopes of work for contracts, requests for proposals, and other procurement related documents;
- Prepares grant applications in order to obtain program funding;
- Performs mathematical and statistical calculations;
- Interprets and implements applicable rules, regulations and procedures;
- Serves as a member of management team in meetings with unions;
- Makes verbal presentations of study findings/recommendations to management and/or boards and commissions as required;
- May use specialized computer applications related to assigned area of responsibility;
- Performs complex budget preparation and/or review;
- Performs related duties as required.
Employment Standards
Training, education, and experience that demonstrates possession of the required knowledge and abilities.
Development of the required knowledge, skills, and abilities is typically obtained through a combination of training, education, and experience equivalent to graduation from an accredited college or university with a degree in public or business administration, or a related field, and four years of increasingly responsible experience performing management analysis for a public or private sector organization, with at least two years at the level of Management Analyst or equivalent. Experience in a lead or supervisory capacity is desirable.
Supplemental Information
What’s in it for You?
Health: VTA participates in a CalPERS-sponsored medical plan with VTA contribution to employee and dependent premium health insurance premiums. Employees pay a monthly contribution of any amount in excess of the Kaiser Bay Area Family rate.
Flex Spending Account: $300 employer-funded Health FSA for eligible employees
Vision: VSP full premium for employees and eligible dependents
Dental: Delta Dental full premium for employees and eligible dependents
Leave: 17 days of vacation (accrued), 80 Hours of sick time (accrued), 12 paid holidays per year, and 1 floating holiday per year.
Retirement
- Participation in CalPERS
- Classic Members: 2%@55
- PEPRA Members: 2%@62
- 457 Deferred Compensation Plan (voluntary)
- 457 pre-tax
- 457 Roth
- Self-directed brokerage account option for qualifying employees
- Retiree medical coverage for eligible employees with VTA contributions to the retiree’s medical premium
- All active full-time employees and their eligible dependents are eligible for transit passes for use over VTA lines, including VTA Paratransit services.
- Employee Assistance Program (EAP) is available to each employee, eligible dependent, and household member, 24 hours a day, seven days a week.
- Tuition Reimbursement
- Professional Development Fund
- Wellness Programs
For more information about our VTA Forward Plan, visit: https://www.vta.org/VTAForward
General Instructions
Please read this entire job announcement before applying for the position. Print and keep a copy of this announcement so that you can refer to it. Questions not answered within this job announcement may be sent to [email protected].
To ensure consideration, completed applications must be submitted online to the Human Resources department by the stated closing time and date posted. When the stated closing date is “continuous,” apply immediately; the position may close without notice. You will receive an immediate email confirming receipt of your submitted application. If you do not receive this email, contact NEOGOV's Applicant Assistance Line at (855) 524-5627 between 8:00AM to 5:00PM (PST) Monday through Friday, excluding holidays.
Only on-line applications will be accepted for this recruitment (paper applications or resumes will not be accepted). Job Interest Notification Cards, or copies of previous, partial, or un-submitted applications, are not an acceptable substitute to a completed application.
ALL APPLICATION AND TESTING NOTIFICATIONS WILL BE SENT BY E-MAIL. Applicants should select e-mail as the preferred method of notification. Candidates must maintain an up-to-date, valid and reliable e-mail address. Candidates are also responsible for maintaining up-to-date phone numbers and addresses on their on-line account. Due to the number of applications received, candidates must check their application status through their on-line account. Contact NeoGov for assistance if needed.
Information on how to apply for jobs at the VTA is available on the VTA Employment website and from the NEOGOV's Applicant Assistance Line (855) 524-5627. NeoGov Applicant support is available from 8:00AM to 5:00PM (PST) Monday through Friday, excluding holidays.
Americans with Disabilities Act Accommodations
The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you wish to request an accommodation, call the Human Resources Department at (408) 321-5575 or email at [email protected].
Application Processing Information
All related current and past work experience (including VTA experience) must be listed and fully described in the Work Experience section of the application ("See Resume" is not acceptable). Incomplete or improperly completed online applications may be rejected even if you are qualified for the position for which you are applying. It is your responsibility to ensure that the online application reflects the work experience and education needed to meet the requirements for the position you are applying for. Although your resume may have all your experience and education details, please make sure to complete each section of the online application to ensure that your information is accurately captured during our screening process.
All applications are subject to review as to meeting minimum qualifications at any point in the recruitment process. Passing any step is no guarantee of continuation if it is determined that the applicant does not meet the minimum qualifications as stated in the class specification.
Candidates found to have exaggerated/falsified their qualifications, experience, training, and/or education may be disqualified at any point in the recruitment process and may be denied future employment with the VTA.
If selected for the position, candidates will be required to complete a criminal conviction disclosure form. Candidates who successfully become VTA employees, andfail todisclose any of the criminal background information as required may be subject to discipline up to and including discharge.
Eligible Lists typically remain in effect for six (6) months. However, Human Resources may abolish Eligible Lists at any time during the six (6) month period. Human Resources may extend eligible Lists for up to two (2) years. Eligible Lists may be used for more than one recruitment. If you have questions related to an Eligible List you might be on or were on, you should contact Human Resources.
If you have questions regarding your status as an applicant for this position, please call the Human Resources Department at (408) 321-5575 or email at [email protected].
VTA is committed to providing reasonable accommodations to applicants and employees with disabilities or religious needs, absent undue hardship.
VTA is an equal employment opportunity employer. VTA does not and will not tolerate discrimination against applicants or employees on the basis of age, ancestry, color, marital status, mental or physical disability, genetic information, national, origin, immigration status, political affiliation, race, religion, creed, sex, gender identity, gender expression, sexual orientation, pregnancy, medical condition, disabled veteran or veteran status, etc.
VTA offers a generous benefit package including: vision care, a choice of health plans, dental coverage, an employee assistance program, life insurance, and liberal holiday, vacation, and sick leave. A credit union and deferred compensation are also available to employees at their option. Detailed information on VTA's benefits may be found here: https://www.vta.org/about/careers/benefits
As defined by the California Public Employees' Pension Reform Act (PEPRA):
- Classic Members' retirement benefit formula is 2% @55.
- New Members' retirement benefit formula is 2% @62.
All New/PEPRA AFSCME, SEIU, TAEA, and Non-Rep employees pay 8.0% of salary toward the required employee contribution to PERS.
Social Security taxes will be deducted from each employee's bi-weekly salary.
01
Briefly discuss your experience managing Document Control for large capital projects. Please expand on the softwares you have used. What makes you a good Document Control professional?
02
This position will act as the administrator for the project/program management information management system (PMIS) and play a lead role in the development and implementation as we expand the use of the PMIS system to other areas of project delivery. What experience do you have in the use or implementation of such systems?
03
This position requires understanding of processes, policies, procedures and other guidelines and also requires updating/development of procedures and flowcharts for various business processes in the division. Explain your experience developing procedures and flowcharts and how you have ensured compliance in your day today responsibilities.
04
This is a supervisory position that requires coordinating and levelling administrative responsibilities and work loads. What is you experience supervising, mentoring or coaching staff?
- Required Question