Under the general direction of the City Clerk, the Election Coordinator (30hours/week) person performs a variety of responsible duties involving substantial public contact and requiring a specialized knowledge voter registration, local elections, records retention, and other Clerk's Office functions.

Functions And Responsibilities

This list is not to be treated as all inclusive.

• Election Administration
• Draft, proof and publish election notices and election related communications
• Maintains inventory of election related supplies, orders consumable supplies as necessary including proofing and ordering forms, envelopes, and ballots
• Organize election inspector placement and schedule election inspector trainings
• Processes voter registrations and absent voter ballot requests as well as creates and maintains related reports
• Coordinates the programming and testing of voting equipment, the preparation of the Electronic Poll Books, and preparation and delivery of all election supplies
• Responsible for all voter registration record keeping including daily processing of Qualified Voter File in-box and other election or voter related information or forms as received
• Manages the planning, set-up, coordination, and delivery of precinct and election inspector supplies and materials
• Prepares election and voter related reports as requested
• Office Clerical
• Processes FOIA requests, coordinates compilation of requested information, and is responsible for completion of request within statutory deadlines
• Manages animal licensing process and assists with processing of other city licenses and permits
• Distributes incoming daily mail and prepares outgoing mail
• Electronically scans, indexes and files City records utilizing LaserFiche software
• Prepares and provides routine correspondence and documents office procedures
• Assists with planning and execution of annual Celebrate Birmingham Parade
• Answers citizen questions about municipal activities
• Additional related responsibilities as assigned
  

Necessary Skills

• Ability to prioritize multiple tasks and meet deadlines
• Attention to detail and accuracy
• Capability to learn quickly on the job
• Time management
• Independent thinking and judgement
• Proficient computer skills
• Organizing and analyzing data
  
  

Education And Experience Requirements

• Associates degree preferred
• At least 1 year of election experience - 1-3 years in a Clerk's Office setting preferred
• Excellent written and oral communication skills and well developed PC skills are required
• Knowledge of Federal, State, and local laws, rules, regulations, and procedures relating to the registration of voters and administration of elections in the State of Michigan;
• Previous QVF experience preferred
• Previous BS&A experience preferred
• Notary preferred or able to obtain upon employment
• A combination of relevant work and education experience will be considered
  
  

Physical And Environmental Requirements

• Must be able to work a varied schedule when required
• Must be able to transport to offsite locations
• Must be able to lift over 50lbs
• Must be able to sit for long periods of time
• Must be able to stand for long periods of time
  
  

Total Rewards

• Member of AFSCME Bargaining Unit
• Vacation, sick, personal, and holiday time
• Medical and prescription insurance
• 401(a) employer contribution
  
  

Required

Preferred

Job Industries

• Other