Under the general direction of the City Clerk, the Election Coordinator (30hours/week) person performs a variety of responsible duties involving substantial public contact and requiring a specialized knowledge voter registration, local elections, records retention, and other Clerk's Office functions.
Functions And Responsibilities
This list is not to be treated as all inclusive.
Job Posted by ApplicantPro
Functions And Responsibilities
This list is not to be treated as all inclusive.
- Election Administration
- Draft, proof and publish election notices and election related communications
- Maintains inventory of election related supplies, orders consumable supplies as necessary including proofing and ordering forms, envelopes, and ballots
- Organize election inspector placement and schedule election inspector trainings
- Processes voter registrations and absent voter ballot requests as well as creates and maintains related reports
- Coordinates the programming and testing of voting equipment, the preparation of the Electronic Poll Books, and preparation and delivery of all election supplies
- Responsible for all voter registration record keeping including daily processing of Qualified Voter File in-box and other election or voter related information or forms as received
- Manages the planning, set-up, coordination, and delivery of precinct and election inspector supplies and materials
- Prepares election and voter related reports as requested
- Office Clerical
- Processes FOIA requests, coordinates compilation of requested information, and is responsible for completion of request within statutory deadlines
- Manages animal licensing process and assists with processing of other city licenses and permits
- Distributes incoming daily mail and prepares outgoing mail
- Electronically scans, indexes and files City records utilizing LaserFiche software
- Prepares and provides routine correspondence and documents office procedures
- Assists with planning and execution of annual Celebrate Birmingham Parade
- Answers citizen questions about municipal activities
- Additional related responsibilities as assigned
- Ability to prioritize multiple tasks and meet deadlines
- Attention to detail and accuracy
- Capability to learn quickly on the job
- Time management
- Independent thinking and judgement
- Proficient computer skills
- Organizing and analyzing data
- Associates degree preferred
- At least 1 year of election experience - 1-3 years in a Clerk's Office setting preferred
- Excellent written and oral communication skills and well developed PC skills are required
- Knowledge of Federal, State, and local laws, rules, regulations, and procedures relating to the registration of voters and administration of elections in the State of Michigan;
- Previous QVF experience preferred
- Previous BS&A experience preferred
- Notary preferred or able to obtain upon employment
- A combination of relevant work and education experience will be considered
- Must be able to work a varied schedule when required
- Must be able to transport to offsite locations
- Must be able to lift over 50lbs
- Must be able to sit for long periods of time
- Must be able to stand for long periods of time
- Member of AFSCME Bargaining Unit
- Vacation, sick, personal, and holiday time
- Medical and prescription insurance
- 401(a) employer contribution
Job Posted by ApplicantPro