Overview
This is a provisional appointment.
Brief Job Description (essential Functions Of The Job)
Under the direction of the Director of Administration and Finance or his/her designee, the Head Clerk is responsible for handling front office reception duties, including answering the switchboard and transferring calls; greeting visitors and directing them to the appropriate staff member; handling company inquiries, sorting and distributing incoming and outgoing mail.
Responsibilities
BOSTON RESIDENCY REQUIRED
Terms
Union/Salary Plan/Grade: AFSCME/RA-12
Hours per week: 35
This is a provisional appointment.
Brief Job Description (essential Functions Of The Job)
Under the direction of the Director of Administration and Finance or his/her designee, the Head Clerk is responsible for handling front office reception duties, including answering the switchboard and transferring calls; greeting visitors and directing them to the appropriate staff member; handling company inquiries, sorting and distributing incoming and outgoing mail.
Responsibilities
- Performs a wide variety of complex clerical and administrative tasks and procedures, including assisting with applications for Permits and Bid Proposals, checking and verifying information for accuracy.
- Screens sign in/out logbook.
- Performs other duties as required.
- At least three (3) years of full-time, or equivalent part-time, office experience in an administrative position.
- A bachelor's degree in a related field may be substituted for two (2) years of the required experience; an associate's degree in a related field may be substituted for one (1) year of the required experience.
- Must have a thorough understanding of all aspects of the Microsoft Office Suite products.
- Knowledge of routine office procedures.
- Ability to analyze data and other pertinent information.
- Strong oral and written communication skills required.
- Ability to exercise good judgment and focus on detail as required by the position.
- Ability to deal tactfully with the public both on the phone and in person.
- Fluency in Spanish or another secondary language is preferred.
BOSTON RESIDENCY REQUIRED
Terms
Union/Salary Plan/Grade: AFSCME/RA-12
Hours per week: 35