Initial Posting Date
05/01/2025
Application Deadline
05/11/2025
Agency
Department of Corrections
Salary Range
$4,067 - $5,349
Position Type
Employee
Position Title
Office Specialist 2 (Pendleton) Job Rotation or Temp opportunity
Job Description
Office Specialist 2, Physical Plant (Pendleton)
Eastern Oregon Correctional Institution – Pendleton, Oregon
Oregon Department of Corrections
Are you looking to join a team of passionate professionals? Apply today and begin your career as an Office Specialist. We currently have an opening in our General Services in the Physical Plant section at the Eastern Oregon Correctional Institution in Pendleton.
The Oregon Department of Corrections (ODOC) seeks to employ career-oriented candidates and offers employment opportunities in a wide variety of challenging occupations. ODOC’s mission is to promote public safety by holding offenders accountable for their actions and reducing the risk of future criminal behavior.
This position is represented by American Federations of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
This position is being considered a job rotation. Internal and external applicants maybe considered for the position as a temporary appointment anticipated to last 6 months, though, may be extended or decreased due to business need. Internal candidates may be considered as a job rotation with their current manager's approval.
Your role and duties
As the Office Specialist 2, you will provide clerical and technical support for the Physical Plant Manager and staff, at times this will include confidential information. An important feature of this position is in the supervisor’s absence this position may be required to prioritize and assign emergency work requests, answer often complicated questions from DOC administrators or others regarding work progress, budgeting, purchasing, etc. This position also is responsible for: recordkeeping, preparation of reports, budget documentation, purchase requests, SPOTS cards reconciliation, correspondence, and supervision of adults in custody (AICs) assigned to the Physical Plant office. Other duties include gathering information, research, report writing, delegation of emergency work requests to proper staff, updating Policy and Procedure manuals, collating information, and researching information for reports.
Maintain invoices, receipts, spreadsheets, and track purchases. Receive phone calls, determine appropriate person for response, and provide information as needed. Edit and proofread correspondence, reports, and memos. Input various reports into computer system including daily time sheets. Receive and review utility invoices from accounting and forward to appropriate manager for approval. Maintain a spreadsheet and filing system. Maintain and update Physical Plant employee roster and address lists. Maintain and order inventory supplies for office and shop use. Maintain accounting records to document funds received and paid in the Creative Arts Program. Supervision of adults is custody (AIC) orderly/clerks while working in the office of the Physical Plant section. Assist in the supervision of AIC workers in various shops as needed. Coordinate the EOCI vehicle fleet. Work with Automotive Technician 2 to ensure the vehicles are maintained. Maintain records and assign state vehicles to staff as they prepare to travel throughout the state. You will review purchase requests for accuracy, obtain price, and availability from vendors, assign proper cost center and expense codes, enter requests into the department’s system, track all requests to ensure PO number is issued, follow up with vendors ensuring receipt of the request, and confirm delivery dates, review shipping and receiving documents to insure items received correspond with items purchased. Receive items on the department’s system as needed. Communicate with central purchasing and accounting to resolve any issues to ensure vendors are paid in timely manner.
Minimum Qualifications
This position is located inside Eastern Oregon Correctional Institution and works in close contact with adults in custody in the institution setting and may be exposed to hostile situations or incidents. You will work daily in an office environment where conversations and paperwork generated are of a sensitive nature and you must possess the ability to keep this information confidential. Daily work in a physical plant setting, which is highly active and noisy area, with the work being completed on time. Daily contact with a variety of trades and maintenance personnel.
About The Department
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.
Questions
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Chris Elliott, [email protected]
Reference Number: REQ-179907
05/01/2025
Application Deadline
05/11/2025
Agency
Department of Corrections
Salary Range
$4,067 - $5,349
Position Type
Employee
Position Title
Office Specialist 2 (Pendleton) Job Rotation or Temp opportunity
Job Description
Office Specialist 2, Physical Plant (Pendleton)
Eastern Oregon Correctional Institution – Pendleton, Oregon
Oregon Department of Corrections
Are you looking to join a team of passionate professionals? Apply today and begin your career as an Office Specialist. We currently have an opening in our General Services in the Physical Plant section at the Eastern Oregon Correctional Institution in Pendleton.
The Oregon Department of Corrections (ODOC) seeks to employ career-oriented candidates and offers employment opportunities in a wide variety of challenging occupations. ODOC’s mission is to promote public safety by holding offenders accountable for their actions and reducing the risk of future criminal behavior.
This position is represented by American Federations of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
This position is being considered a job rotation. Internal and external applicants maybe considered for the position as a temporary appointment anticipated to last 6 months, though, may be extended or decreased due to business need. Internal candidates may be considered as a job rotation with their current manager's approval.
Your role and duties
As the Office Specialist 2, you will provide clerical and technical support for the Physical Plant Manager and staff, at times this will include confidential information. An important feature of this position is in the supervisor’s absence this position may be required to prioritize and assign emergency work requests, answer often complicated questions from DOC administrators or others regarding work progress, budgeting, purchasing, etc. This position also is responsible for: recordkeeping, preparation of reports, budget documentation, purchase requests, SPOTS cards reconciliation, correspondence, and supervision of adults in custody (AICs) assigned to the Physical Plant office. Other duties include gathering information, research, report writing, delegation of emergency work requests to proper staff, updating Policy and Procedure manuals, collating information, and researching information for reports.
Maintain invoices, receipts, spreadsheets, and track purchases. Receive phone calls, determine appropriate person for response, and provide information as needed. Edit and proofread correspondence, reports, and memos. Input various reports into computer system including daily time sheets. Receive and review utility invoices from accounting and forward to appropriate manager for approval. Maintain a spreadsheet and filing system. Maintain and update Physical Plant employee roster and address lists. Maintain and order inventory supplies for office and shop use. Maintain accounting records to document funds received and paid in the Creative Arts Program. Supervision of adults is custody (AIC) orderly/clerks while working in the office of the Physical Plant section. Assist in the supervision of AIC workers in various shops as needed. Coordinate the EOCI vehicle fleet. Work with Automotive Technician 2 to ensure the vehicles are maintained. Maintain records and assign state vehicles to staff as they prepare to travel throughout the state. You will review purchase requests for accuracy, obtain price, and availability from vendors, assign proper cost center and expense codes, enter requests into the department’s system, track all requests to ensure PO number is issued, follow up with vendors ensuring receipt of the request, and confirm delivery dates, review shipping and receiving documents to insure items received correspond with items purchased. Receive items on the department’s system as needed. Communicate with central purchasing and accounting to resolve any issues to ensure vendors are paid in timely manner.
Minimum Qualifications
- Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
- An associate degree in any field
- An equivalent combination of education and experience.
- Strong customer service
- Track and receive purchases
- Work with vendors ensuring receipt and delivery dates
- Strong communication skills (verbal and written)
- Advanced Microsoft Office (Word, Excel, Power Point, Publisher, Outlook, etc.)
- Organize, prioritize, attention to detail, multi-task, and fast paced organization
- Experience with the DOC AFAMIS system
- Experience with the DOC AS400 system
- Ability to work with adults in custody
- Familiarity with the construction and trades industries
- In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
- The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
- Please monitor both your email and Workday account for updates regarding this recruitment.
- As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
- Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.
This position is located inside Eastern Oregon Correctional Institution and works in close contact with adults in custody in the institution setting and may be exposed to hostile situations or incidents. You will work daily in an office environment where conversations and paperwork generated are of a sensitive nature and you must possess the ability to keep this information confidential. Daily work in a physical plant setting, which is highly active and noisy area, with the work being completed on time. Daily contact with a variety of trades and maintenance personnel.
About The Department
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
- Family health, vision, and dental insurance
- Vacation, sick leave, and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and long-term disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
- And more
- After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
- Top candidates will be referred to the hiring manager.
- The hiring manager will review your application and schedule interviews.
- Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
- Final candidates will have a background check, PREA check, and reference checks.
- A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
- A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.
Questions
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Chris Elliott, [email protected]
Reference Number: REQ-179907
- Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
- Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
- ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
- This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
- This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.