DELAWARE STATE EDUCATION ASSOCIATION

Affiliated with the National Education Association

PROGRAM ASSISTANT VACANCY NOTICE

The Delaware State Education Association is seeking applicants for the position of full-time Program Assistant. The position is responsible for providing ongoing administrative and operational support for the DSEA Director of Legislative and Political Strategy, the DSEA Director of Professional Development, the DSEA Director of Education Policy, and the DSEA Director of Public Relations and Communications.

Knowledge, Skills, and Abilities

Required: Competency in Microsoft Office applications with proficiency in Word, Excel, and Outlook; proven computer skills including ability to communicate efficiently and accurately; an ability to work well with people; to work independently and prioritize multiple tasks and responsibilities.

Preferred: Knowledge of Delaware Legislative process and/or the Public Education system. Ability to integrate/exchange data between Microsoft program applications and other database systems (i.e., NEA 360 membership database) and experience with event management platforms (i.e., CVENT) and learning management platforms (i.e. Learn Upon). MOS certification also preferred.

Essential Functions:

Essential functions/responsibilities of the position include the following:

Providing high-level administrative, program, and technical support for the Professional Development and Legislative/Political programs and projects.
Assisting the Director of Professional Development in the planning of conferences/meetings, including handling logistical arrangements and providing on-site support; making hotel and travel arrangements; developing and editing of materials; coordinating print production; and providing support to committees and events.
Assisting the Director of Legislative and Political Strategy by providing program support, including, but not limited to, developing tracking systems for various legislative and political program reports; coordinating legislative and political program projects; volunteer recruitment and administration; preparing spreadsheets; and compiling data and developing and maintaining databases.
Assisting the Director of Education Policy by researching assigned policy and education related topics and other organizational identified topics and compiling the data into a finished report.
Writing and editing program reports and correspondence.
Constructing project plans.
Creating presentations, as needed.
Provides organization and scheduling support for the Superstars in Education awards program that recognizes DSEA's Teacher of the Month and ESP of the Month.
Provides policy research support for advocacy efforts before the General Assembly and other key decision-makers.

General Administrative Support:

· Screen phone calls and handle routine matters and inquiries.

· Respond to requests from members and other education agencies.

· Communicate messages and information to staff, DSEA Leaders, and members.

· Anticipate upcoming events and routine program activities.

Other Duties – Performs additional duties as assigned:

· Resource to UniServ, Program Staff, and other colleagues on Legislative, Election, and Research Information.

· Provides limited receptionist support in a backup capacity when receptionists are unavailable due to vacations, leave, or special meetings or circumstances.

Minimum Education Requirement:

Associate Degree, preferably in business administration or equivalent.

Minimum Qualifications:

Three years of progressively responsible program and administrative experience that must include support to a high-level executive, writing and editing skills, presentation material development, participating in program development, determining implementation strategies, and providing technical program assistance concerning the particulars of a program.
Knowledge of public education issues and Delaware politics and schools preferred, but not required.
Demonstrated ability to work on tight deadlines with a high level of efficiency and accuracy.
Demonstrated ability to juggle multiple projects simultaneously and thrive in a fast-paced, dynamic, and collaborative work environment.
Demonstrated ability to exercise independent and expert judgment, initiative, and resourcefulness in developing new ideas, approaches, and solutions.
Availability to work weekends and evenings and travel, as needed.

Salary & Benefits

The successful applicant will be hired pursuant to the Delaware Staff Organization Collective Bargaining Agreement.

Application Deadline: Position will remain open until a suitable applicant is selected.

Please submit a letter of application, resume, and three references to:

Laura Rowe, Chief Operations Officer/Asst. Executive Director

Delaware State Education Association

136 East Water Street

Dover, DE 19901

You may also fax this information to Laura Rowe at (302) 674-8499 or email her at [email protected].