Job Title Administrative Specialist Applications Accepted From Public: Open to the public , AFSCME 3200 University Wide Special Instructions to Applicants
PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST.
Please complete the online application and attach required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses.
We seek candidates with a commitment to working effectively with students, faculty and staff from diverse backgrounds.
Review of applications begins immediately and continues until the position is filled. Apply online with requested documents (cover letter, CV/resume & list of references) by the posting end date for full consideration.
This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement. Posting Number 20166714S Job Description
Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.
Job Responsibilities
Utilizing department and/or University policies, practices, and procedures, provides high level administrative support to department. May utilize specific software to support operational tasks, to include but not limited to Work Force, Food Pro, EMS, Caterzen, Bobcat Buy, Point of Sale, finance related software. Maintain timely and accurate records for all tasks assigned. Train and supervise other staff to promote operational continuity. Process billing, payroll, leave of absence, invoices as assigned. Perform operational tasks within specified timelines with accuracy.
Maintain adequate office supplies. Assist the Executive Assistant as appropriate. Evaluates processes and provides recommendations for efficiencies or process improvement. Other duties as assigned. Supports the Division of Student Affairs in promoting inclusive environments.
Minimum Qualifications
Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience.
An equivalent combination of education, training, and experience is acceptable.
Specific knowledge, certifications, and licensure will apply at the position level.
Preferred Qualifications
Associate's Degree in business, accounting or related field
Valid driver's license
1-year experience in Work Force
Proficiency in Microsoft applications such as excel, word, teams, OneDrive
1-year experience in OBI
Department Culinary Services Pay Rate
The starting salary range begins at $16.84 and up to $21.48 per hour, dependent on education and prior experience while considering internal equity. Employees also enjoy a generous benefits package such as one meal per work shift, paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, a comprehensive insurance package (including but not limited to prescription, vision, dental, and life insurance), an excellent retirement plan with up to a 14% company contribution, a 12-week parental leave program, and more. Additional information is available at https://www.ohio.edu/hr/benefits.
Job Open Date 04/11/2025 Posting Close Date
04/20/2025
Job Category Classified AFSCME 3200 Bargaining Unit appointment Months 12 month Planning Unit Vice President for Student Affairs Work Schedule
Generally, Monday-Friday 8:00 a.m. - 5:00 p.m. Some work outside of normal business hours may apply.
Campus Athens Expected hours worked per week 40 Expected duration of assignment Permanent Applicants may contact this person if they have questions about this position. Anne Ward 593-2970 Non-Discrimination Statement
Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.
Job Information
Employment Type full-time regular Job Family/Subfamily Administrative Services-Generalist Career Track & Level TAS 3 Pay Grade AF3200 |14|
Clery Act Annual Safety and Fire Report
Clery Act Statistics
To view the Clery Act Annual Safety and Fire Report Click Here!
PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST.
Please complete the online application and attach required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses.
We seek candidates with a commitment to working effectively with students, faculty and staff from diverse backgrounds.
Review of applications begins immediately and continues until the position is filled. Apply online with requested documents (cover letter, CV/resume & list of references) by the posting end date for full consideration.
This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement. Posting Number 20166714S Job Description
Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.
Job Responsibilities
- May supervise or oversee the work of Technical & Administrative Support staff and/or student employees.
- Resolves complex and unique problems that require an ability to interpret established policies and procedures.
- Oversees department unit administrative processes.
- Coordinates complex processes and initiatives such as grant proposals, contracts /or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes.
- Plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments.
- Composes and edits internal and external correspondence and documents, including such things as manuscript submissions for scientific journals.
- Manages academic courses and textbook information. Plans and maintains website as well as other department publications.
- Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures.
Utilizing department and/or University policies, practices, and procedures, provides high level administrative support to department. May utilize specific software to support operational tasks, to include but not limited to Work Force, Food Pro, EMS, Caterzen, Bobcat Buy, Point of Sale, finance related software. Maintain timely and accurate records for all tasks assigned. Train and supervise other staff to promote operational continuity. Process billing, payroll, leave of absence, invoices as assigned. Perform operational tasks within specified timelines with accuracy.
Maintain adequate office supplies. Assist the Executive Assistant as appropriate. Evaluates processes and provides recommendations for efficiencies or process improvement. Other duties as assigned. Supports the Division of Student Affairs in promoting inclusive environments.
Minimum Qualifications
Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience.
An equivalent combination of education, training, and experience is acceptable.
Specific knowledge, certifications, and licensure will apply at the position level.
Preferred Qualifications
Associate's Degree in business, accounting or related field
Valid driver's license
1-year experience in Work Force
Proficiency in Microsoft applications such as excel, word, teams, OneDrive
1-year experience in OBI
Department Culinary Services Pay Rate
The starting salary range begins at $16.84 and up to $21.48 per hour, dependent on education and prior experience while considering internal equity. Employees also enjoy a generous benefits package such as one meal per work shift, paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, a comprehensive insurance package (including but not limited to prescription, vision, dental, and life insurance), an excellent retirement plan with up to a 14% company contribution, a 12-week parental leave program, and more. Additional information is available at https://www.ohio.edu/hr/benefits.
Job Open Date 04/11/2025 Posting Close Date
04/20/2025
Job Category Classified AFSCME 3200 Bargaining Unit appointment Months 12 month Planning Unit Vice President for Student Affairs Work Schedule
Generally, Monday-Friday 8:00 a.m. - 5:00 p.m. Some work outside of normal business hours may apply.
Campus Athens Expected hours worked per week 40 Expected duration of assignment Permanent Applicants may contact this person if they have questions about this position. Anne Ward 593-2970 Non-Discrimination Statement
Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.
Job Information
Employment Type full-time regular Job Family/Subfamily Administrative Services-Generalist Career Track & Level TAS 3 Pay Grade AF3200 |14|
Clery Act Annual Safety and Fire Report
Clery Act Statistics
To view the Clery Act Annual Safety and Fire Report Click Here!